How To Fix PFM_01CA328 - File with &1 items, when &2 records were expected

SAP Error Message - Details

• Message type: E = Error

• Message class: PFM_01CA - Generic messages for developments

• Message number: 328

• Message text: File with &1 items, when &2 records were expected

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message PFM_01CA328 - File with &1 items, when &2 records were expected ?

  The SAP error message PFM_01CA328 typically indicates a discrepancy between the number of items in a file and the number of records that were expected during a data import or processing operation. This error is often encountered in the context of file processing, data uploads, or integration scenarios.
  Cause:
  
  
  Data Mismatch: The file being processed contains a different number of items than what the system expected. This could be due to:
  
  Incorrect file format or structure.
  Missing records in the file.
  Extra records in the file that are not accounted for.
  Data corruption or truncation during file transfer.
  
  
  
  Configuration Issues: The configuration settings for the data import process may not align with the actual data being processed.
  
  
  File Encoding Issues: If the file is not encoded correctly (e.g., UTF-8 vs. ANSI), it may lead to misinterpretation of the data.
  
  
  Solution:
  
  
  Verify File Content: Check the contents of the file being processed to ensure that it contains the expected number of records. Compare the actual number of items in the file with the expected count.
  
  
  Check File Format: Ensure that the file adheres to the required format and structure as specified in the SAP documentation. This includes checking delimiters, headers, and data types.
  
  
  Review Configuration Settings: Look into the configuration settings for the data import process in SAP. Ensure that they are set correctly to match the expected input.
  
  
  Data Validation: Implement data validation checks before processing the file to catch discrepancies early. This can include checks for record counts, data types, and mandatory fields.
  
  
  Error Logs: Review any error logs or detailed messages provided by SAP to gain more insight into the specific issue.
  
  
  Test with Sample Data: If possible, test the import process with a smaller sample file that you know is correctly formatted and contains the expected number of records.
  
  
  Consult Documentation: Refer to SAP documentation or support resources for specific guidance related to the PFM_01CA328 error message.
  
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  Community Forums: Engage with SAP community forums or user groups where similar issues may have been discussed.
  SAP Support: If the issue persists, consider reaching out to SAP support for assistance, providing them with detailed information about the error and the context in which it occurred.
  
  By following these steps, you should be able to identify the cause of the error and implement a solution to resolve it.