How To Fix /PF1/MSG_PO_CH_BAPI061 - You are not authorized to access data

SAP Error Message - Details

• Message type: E = Error

• Message class: /PF1/MSG_PO_CH_BAPI -

• Message number: 061

• Message text: You are not authorized to access data

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message /PF1/MSG_PO_CH_BAPI061 - You are not authorized to access data ?

  The SAP error message /PF1/MSG_PO_CH_BAPI061 indicates that a user is not authorized to access certain data, typically related to purchase orders or related transactions. This error can occur in various scenarios, such as when trying to create, change, or display purchase orders.
  Cause:
  
  Authorization Issues: The most common cause of this error is that the user does not have the necessary authorizations assigned in their user profile. This could be due to missing roles or authorizations related to the specific transaction or data object.
  Data Restrictions: The user may have restrictions on certain data based on organizational levels, such as company codes, plants, or purchasing groups.
  Profile Changes: Changes in user roles or profiles that remove previously granted access can also lead to this error.
  
  Solution:
  
  
  Check User Authorizations:
  
  Use transaction code SU53 immediately after encountering the error to see which authorization check failed. This will provide insight into what specific authorization is missing.
  Review the user’s roles and authorizations in transaction SU01 or PFCG to ensure that the necessary permissions for the relevant transactions and data objects are assigned.
  
  
  
  Role Assignment:
  
  If the user lacks the necessary roles, work with your SAP security team to assign the appropriate roles that include the required authorizations for accessing purchase order data.
  
  
  
  Authorization Object:
  
  Identify the specific authorization object that is causing the issue. Common authorization objects related to purchase orders include M_BEST_BSA (Purchasing Document: Authorization for Purchase Order) and M_BEST_EKO (Purchasing Document: Authorization for Purchase Order Change).
  Ensure that the user has the necessary values for these authorization objects.
  
  
  
  Data Access:
  
  If the user is supposed to have access to specific data (e.g., purchase orders for a certain company code or plant), verify that the user’s profile includes access to those organizational levels.
  
  
  
  Testing:
  
  After making changes to the user’s authorizations, have the user log out and log back in to test if the issue is resolved.
  
  
  
  Related Information:
  
  Transaction Codes:
  
  SU53: Display authorization check
  SU01: User maintenance
  PFCG: Role maintenance
  
  
  Documentation: Refer to SAP documentation on authorization concepts and best practices for managing user roles and authorizations.
  Support: If the issue persists after checking authorizations, consider reaching out to your SAP Basis or Security team for further investigation.
  
  By following these steps, you should be able to identify and resolve the authorization issue causing the error message /PF1/MSG_PO_CH_BAPI061.