How To Fix /PF1/MSG_PO616 - Item cannot be displayed; order authorization is missing

SAP Error Message - Details

• Message type: E = Error

• Message class: /PF1/MSG_PO -

• Message number: 616

• Message text: Item cannot be displayed; order authorization is missing

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

Unfortunately, there isn't any extra information in this error notice.

What else can you do?

First, use our AnswerBot below to get a possible cause and solution (requires a premium subscription).

Also, review the in-depth Common Questions & Answers listed below; you could discover a solution there or be able to connect with others who have faced similar challenges.

You can also try searching the SAP support portal (support.sap.com) but you need a special user ID to access it. It is possible that an SAP support note exists that provides additional details about the mistake or even steps for fixing it.

Smart SAP Assistant

• What is the cause and solution for SAP error message /PF1/MSG_PO616 - Item cannot be displayed; order authorization is missing ?

  The SAP error message /PF1/MSG_PO616 indicates that a user is attempting to access a purchase order item for which they do not have the necessary authorization. This is a common issue in SAP systems where access control is enforced to ensure that users can only view or modify data that they are authorized to handle.
  Cause:
  
  Authorization Issues: The user does not have the required authorization object to view the purchase order item. This could be due to missing roles or authorizations in their user profile.
  Role Configuration: The roles assigned to the user may not include the necessary permissions for the specific transaction or object.
  Organizational Level Restrictions: The user may be restricted from accessing certain organizational units or company codes related to the purchase order.
  
  Solution:
  
  
  Check User Authorizations:
  
  Use transaction code SU53 immediately after encountering the error to check the authorization check that failed. This will provide insight into which specific authorization object is missing.
  Review the user’s roles and authorizations in transaction SU01 (User Maintenance) or PFCG (Role Maintenance).
  
  
  
  Modify Roles:
  
  If the user lacks the necessary authorizations, a security administrator or SAP Basis team member should modify the user’s roles to include the required authorization objects.
  Common authorization objects related to purchase orders include E_BKPF_BES (for document types) and E_F_BKPF_BUK (for company codes).
  
  
  
  Consult with Security Team:
  
  If you are not authorized to make changes, contact your SAP security team or administrator to request the necessary access.
  
  
  
  Testing:
  
  After changes are made, have the user log out and back into the system to ensure that the new authorizations take effect. They should then attempt to access the purchase order item again.
  
  
  
  Related Information:
  
  Authorization Objects: Familiarize yourself with the relevant authorization objects for purchase orders, such as M_BEST_BSA (Purchase Order: Authorization for Purchase Order) and M_BEST_EKO (Purchase Order: Authorization for Purchasing Group).
  Transaction Codes:
  
  SU53: Display authorization check.
  SU01: User maintenance.
  PFCG: Role maintenance.
  
  
  Documentation: Refer to SAP documentation or your organization’s internal guidelines for managing user roles and authorizations.
  
  By following these steps, you should be able to resolve the authorization issue and access the purchase order item as needed.