How To Fix /PF1/MSG_PO388 - Items must have status "Formal Checks Successful"

SAP Error Message - Details

• Message type: E = Error

• Message class: /PF1/MSG_PO -

• Message number: 388

• Message text: Items must have status "Formal Checks Successful"

Self-Explanatory Message

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• What is the cause and solution for SAP error message /PF1/MSG_PO388 - Items must have status "Formal Checks Successful" ?

  The SAP error message /PF1/MSG_PO388 indicates that the items in a purchase order (PO) must have the status "Formal Checks Successful" before proceeding with certain actions, such as saving or processing the purchase order. This error typically arises during the procurement process when the system detects that the items in the PO have not passed the necessary formal checks.
  Cause:
  
  Formal Checks Not Completed: The items in the purchase order have not undergone or completed the formal checks required by the system. These checks may include validations related to pricing, availability, and compliance with procurement policies.
  Incomplete Data: There may be missing or incorrect data in the purchase order that prevents it from passing the formal checks.
  Status Issues: The items may be in a status that does not allow them to be processed further, such as being in a draft state or marked for deletion.
  
  Solution:
  
  Check Item Status: Review the status of the items in the purchase order. Ensure that they are marked as "Formal Checks Successful." You can do this by navigating to the item details in the purchase order and checking the status.
  Complete Formal Checks: If the items have not undergone formal checks, you may need to trigger these checks manually. This can often be done by saving the purchase order or using specific transaction codes that initiate the checks.
  Review Data: Ensure that all required fields in the purchase order are filled out correctly. Check for any missing information, such as vendor details, material numbers, or pricing information.
  Consult with Procurement Team: If you are unsure about the checks or the status of the items, consult with your procurement or purchasing team. They may have insights into specific requirements or issues related to the purchase order.
  System Configuration: If the issue persists, it may be necessary to check the system configuration or settings related to formal checks. This may require assistance from your SAP Basis or technical team.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as ME21N (Create Purchase Order), ME22N (Change Purchase Order), and ME23N (Display Purchase Order) to navigate and manage purchase orders effectively.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. SAP Notes can provide additional context or solutions for specific scenarios.
  Documentation: Refer to SAP documentation or user manuals for detailed information on the procurement process and formal checks.
  
  By following these steps, you should be able to resolve the error message and ensure that your purchase order items are in the correct status for processing.