How To Fix /PF1/MSG_PO003 - The amount limit for authorization has been exceded

SAP Error Message - Details

• Message type: E = Error

• Message class: /PF1/MSG_PO -

• Message number: 003

• Message text: The amount limit for authorization has been exceded

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message /PF1/MSG_PO003 - The amount limit for authorization has been exceded ?

  The SAP error message /PF1/MSG_PO003 indicates that the amount limit for authorization has been exceeded. This typically occurs in the context of purchasing documents, such as purchase orders, where there are predefined limits set for the amount that a user is authorized to approve or process.
  Cause:
  
  Authorization Limits: Each user in SAP can have specific authorization limits set in their user profile. If a user attempts to create or approve a purchase order that exceeds their authorized limit, this error will be triggered.
  Configuration Settings: The limits may be configured in the system based on organizational policies, and these limits can vary by user role, department, or other criteria.
  Document Type: Different document types may have different limits, and the error may arise if the document type being processed has a lower limit than the amount being entered.
  
  Solution:
  
  
  Check User Authorizations:
  
  Review the user's authorization profile to determine the current limits set for their role.
  Use transaction code SU01 to check the user’s authorizations or PFCG to review roles and profiles.
  
  
  
  Adjust Authorization Limits:
  
  If the user requires a higher limit, an administrator can adjust the authorization limits in the user profile or role configuration.
  This may involve changing the settings in the relevant authorization objects (e.g., F_BEST_BSA, F_BEST_EKO, etc.) that control purchasing limits.
  
  
  
  Request Approval:
  
  If the user does not have the necessary authorization, they may need to request approval from a supervisor or manager who has the appropriate authority to either approve the transaction or adjust the limits.
  
  
  
  Review Configuration:
  
  If the limits seem incorrect or need to be updated for the entire organization, a review of the configuration settings in the SAP system may be necessary. This can involve working with the SAP Basis or Security team.
  
  
  
  Training and Awareness:
  
  Ensure that users are aware of their authorization limits and the process for requesting changes or approvals.
  
  
  
  Related Information:
  
  
  Transaction Codes: 
  
  SU01 - User Maintenance
  PFCG - Role Maintenance
  ME21N - Create Purchase Order
  ME22N - Change Purchase Order
  ME23N - Display Purchase Order
  
  
  
  Authorization Objects: 
  
  Familiarize yourself with the relevant authorization objects that control purchasing limits, such as F_BEST_BSA (Purchasing Document: Authorization for Purchase Order) and F_BEST_EKO (Purchasing Document: Authorization for Purchase Order).
  
  
  
  Documentation: 
  
  Refer to SAP documentation or your organization's internal guidelines for managing user authorizations and limits.
  
  
  
  By following these steps, you should be able to resolve the error and ensure that users can process purchase orders within their authorized limits.