How To Fix /PF1/MSG_FH_GUI684 - Warning: Number of ordering party items not specified for PO &1

SAP Error Message - Details

• Message type: E = Error

• Message class: /PF1/MSG_FH_GUI -

• Message number: 684

• Message text: Warning: Number of ordering party items not specified for PO &1

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message /PF1/MSG_FH_GUI684 - Warning: Number of ordering party items not specified for PO &1 ?

  The SAP error message /PF1/MSG_FH_GUI684 indicates that there is a warning related to the number of ordering party items not being specified for a Purchase Order (PO) identified by &1. This warning typically arises in the context of procurement processes within SAP, particularly when dealing with purchase orders that involve multiple items or ordering parties.
  Cause:
  
  Missing Data: The warning usually occurs when the system expects a certain number of items to be specified for the ordering party in the purchase order, but this information is either missing or not correctly populated.
  Configuration Issues: There may be configuration settings in the SAP system that dictate how ordering party items should be handled, and if these settings are not aligned with the data being processed, it can lead to warnings.
  Data Entry Errors: Manual data entry errors during the creation or modification of the purchase order can lead to incomplete or incorrect information being saved.
  
  Solution:
  
  Check Purchase Order Details: Review the purchase order in question to ensure that all required fields, especially those related to ordering party items, are filled out correctly. Make sure that the number of items corresponds to what is expected.
  Update the PO: If you find that the ordering party items are not specified, update the purchase order to include the necessary information. This may involve adding or correcting item details.
  Consult Configuration Settings: If the issue persists, consult with your SAP configuration team to review the settings related to purchase orders and ordering parties. Ensure that the system is configured to handle the specific requirements of your procurement process.
  Training and Documentation: If data entry errors are common, consider providing additional training for users involved in creating or managing purchase orders. Ensure that there is clear documentation on the required fields and processes.
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any known issues or patches related to this warning message. SAP frequently updates its system with notes that address specific error messages.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as ME21N (Create Purchase Order), ME22N (Change Purchase Order), and ME23N (Display Purchase Order) to navigate and manage purchase orders effectively.
  User Roles and Authorizations: Ensure that users have the appropriate roles and authorizations to create and modify purchase orders, as insufficient permissions can lead to incomplete data entry.
  
  If the warning does not impact the functionality of the purchase order and is merely a notification, it may be possible to proceed with the process while addressing the warning at a later stage. However, it is always best practice to resolve such warnings to maintain data integrity and compliance within the SAP system.