How To Fix /PF1/MSG_FH_EXC039 - There is more than one Clearing Item

SAP Error Message - Details

• Message type: E = Error

• Message class: /PF1/MSG_FH_EXC -

• Message number: 039

• Message text: There is more than one Clearing Item

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message /PF1/MSG_FH_EXC039 - There is more than one Clearing Item ?

  The SAP error message /PF1/MSG_FH_EXC039 indicating "There is more than one Clearing Item" typically arises in the context of financial transactions, particularly when dealing with clearing accounts or reconciliation processes. This error suggests that the system has found multiple clearing items that match the criteria for a particular transaction, which can lead to ambiguity in processing.
  Cause:
  
  
  Multiple Clearing Items: The primary cause of this error is that the system has identified more than one clearing item that meets the criteria for the transaction you are trying to process. This can happen if:
  
  There are multiple entries in the clearing account that have not been properly reconciled.
  The selection criteria used in the transaction do not uniquely identify a single clearing item.
  
  
  
  Configuration Issues: Sometimes, the configuration of the clearing accounts or the way transactions are processed can lead to this situation.
  
  
  Data Integrity Issues: Duplicate entries or incorrect data in the clearing accounts can also trigger this error.
  
  
  Solution:
  
  
  Review Clearing Items: Check the clearing account for the specific transaction to identify the multiple clearing items. You can do this by:
  
  Using transaction codes like FBL1N (Vendor Line Item Display) or FBL3N (G/L Account Line Item Display) to view the line items in the clearing account.
  Filtering the results to find the relevant clearing items.
  
  
  
  Adjust Selection Criteria: If you are using a report or transaction that allows for selection criteria, ensure that the criteria are specific enough to return a single clearing item. This may involve adding additional filters or parameters.
  
  
  Reconcile Clearing Items: If there are legitimate multiple clearing items, you may need to reconcile them. This could involve:
  
  Clearing or adjusting entries to ensure that only one item remains for the transaction in question.
  Consulting with your finance team to determine the appropriate action for the multiple items.
  
  
  
  Check Configuration: Review the configuration settings for the clearing accounts in your SAP system. Ensure that they are set up correctly to avoid ambiguity in clearing processes.
  
  
  Data Cleanup: If the issue is due to data integrity problems, consider performing a data cleanup to remove duplicate or incorrect entries in the clearing accounts.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as FB03 (Display Document), FBL1N, FBL3N, and FBL5N (for customer line items) to analyze the clearing items.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. SAP frequently updates its knowledge base with solutions for common problems.
  Documentation: Review SAP documentation related to financial accounting and clearing processes for best practices and troubleshooting steps.
  
  If the issue persists after following these steps, it may be beneficial to consult with your SAP support team or a financial consultant who specializes in SAP to further investigate the problem.