How To Fix /PF1/MSG_CP028 - Ordering party or clearing item cannot be external

SAP Error Message - Details

• Message type: E = Error

• Message class: /PF1/MSG_CP -

• Message number: 028

• Message text: Ordering party or clearing item cannot be external

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message /PF1/MSG_CP028 - Ordering party or clearing item cannot be external ?

  The SAP error message /PF1/MSG_CP028 indicates that there is an issue with the ordering party or clearing item being set as external in a context where it is not allowed. This error typically arises in the context of financial transactions, particularly in the areas of accounts payable or receivable, where certain fields are expected to be internal rather than external.
  Cause:
  
  Configuration Issue: The system may be configured to expect internal ordering parties or clearing items, but the transaction is attempting to use an external reference.
  Data Entry Error: The user may have mistakenly entered an external ordering party or clearing item when the system requires an internal one.
  Master Data Issues: The master data for the ordering party or clearing item may not be set up correctly, leading the system to treat it as external.
  
  Solution:
  
  Check Configuration: Review the configuration settings in the relevant SAP module (e.g., Financial Accounting, Controlling) to ensure that the system is set up to accept the correct types of ordering parties and clearing items.
  Correct Data Entry: Verify the data entered in the transaction. Ensure that the ordering party and clearing item are set to internal values as required by the system.
  Review Master Data: Check the master data for the ordering party and clearing item. Ensure that they are correctly defined as internal entities in the system.
  Consult Documentation: Refer to SAP documentation or help resources for specific guidelines on the use of ordering parties and clearing items in your version of SAP.
  Contact Support: If the issue persists, consider reaching out to your SAP support team or consulting with an SAP expert for further assistance.
  
  Related Information:
  
  Transaction Codes: Depending on the context, you may need to look at specific transaction codes related to accounts payable (e.g., FB60, FB70) or accounts receivable (e.g., FB50).
  SAP Notes: Check for any relevant SAP Notes that may address this specific error message or provide additional troubleshooting steps.
  User Forums: Engage with SAP community forums or user groups where similar issues may have been discussed, and solutions shared.
  
  By following these steps, you should be able to identify the root cause of the error and implement the necessary corrections to resolve it.