How To Fix PE645 - Schedule is saved before employee is locked

SAP Error Message - Details

• Message type: E = Error

• Message class: PE - Shift Planning: Messages

• Message number: 645

• Message text: Schedule is saved before employee is locked

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message PE645 - Schedule is saved before employee is locked ?

  The SAP error message PE645 ("Schedule is saved before employee is locked") typically occurs in the context of time management or personnel scheduling within the SAP system. This error indicates that an attempt was made to save a schedule for an employee who is currently locked in the system, which prevents any changes to their schedule or time data.
  Cause:
  
  Employee Lock Status: The employee's record is locked, possibly due to administrative actions, such as a pending termination, a change in employment status, or a manual lock applied by HR personnel.
  System Configuration: There may be specific configurations in the system that enforce locking mechanisms for employees during certain processes, such as payroll processing or time evaluation.
  Concurrent Processes: If multiple users are trying to access or modify the same employee's data simultaneously, it can lead to locking issues.
  
  Solution:
  
  
  Unlock the Employee Record: 
  
  Check the employee's status in the system. If the employee is locked, you may need to unlock their record. This can typically be done by an HR administrator or someone with the appropriate permissions.
  Use transaction codes like PA30 (Maintain HR Master Data) to check the employee's status and unlock if necessary.
  
  
  
  Review Locking Reasons: 
  
  Investigate why the employee is locked. If it is due to a pending action (like payroll), ensure that the action is completed or that the lock is lifted appropriately.
  If the employee is locked due to a specific process (like payroll), you may need to wait until that process is completed.
  
  
  
  Check for Concurrent Access: 
  
  Ensure that no other users are trying to modify the same employee's data at the same time. If so, coordinate with them to avoid conflicts.
  
  
  
  Consult Documentation: 
  
  Review SAP documentation or consult with your SAP support team for specific configurations or settings that may be causing the lock.
  
  
  
  Error Handling in Custom Programs: 
  
  If this error arises from a custom program or report, ensure that proper error handling is implemented to manage locked records gracefully.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA30 (Maintain HR Master Data), PA40 (Personnel Actions), and others that may be involved in employee management.
  User Roles and Permissions: Ensure that users have the appropriate roles and permissions to unlock employee records or make changes to schedules.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message, as SAP frequently updates its software to address bugs and improve functionality.
  
  If the issue persists after following these steps, it may be beneficial to reach out to your SAP support team or consult with SAP's customer support for further assistance.