How To Fix PA402 - The position is 100% occupied (please close the vacancy)

SAP Error Message - Details

• Message type: E = Error

• Message class: PA - Recruitment Messages

• Message number: 402

• Message text: The position is 100% occupied (please close the vacancy)

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

Unfortunately, there isn't any extra information in this error notice.

What else can you do?

First, use our AnswerBot below to get a possible cause and solution (requires a premium subscription).

Also, review the in-depth Common Questions & Answers listed below; you could discover a solution there or be able to connect with others who have faced similar challenges.

You can also try searching the SAP support portal (support.sap.com) but you need a special user ID to access it. It is possible that an SAP support note exists that provides additional details about the mistake or even steps for fixing it.

Smart SAP Assistant

• What is the cause and solution for SAP error message PA402 - The position is 100% occupied (please close the vacancy) ?

  The SAP error message PA402 ("The position is 100% occupied (please close the vacancy)") typically occurs in the context of personnel administration and organizational management within SAP. This error indicates that the position you are trying to fill or modify is already fully occupied by an employee, and therefore, it cannot accept any new assignments or vacancies.
  Cause:
  
  Position Occupancy: The position in question is already filled to its maximum capacity (100%).
  Vacancy Management: The system is set up to prevent additional assignments to a position that is already fully occupied.
  Incorrect Data Entry: There may be an attempt to create a new vacancy or assign a new employee to a position that is not available.
  
  Solution:
  
  Check Position Status: Verify the current status of the position in question. You can do this by navigating to the relevant organizational management transaction (e.g., PPOME or PPOSE) to see if the position is indeed filled.
  Close the Vacancy: If the position is filled and you want to close the vacancy, you may need to update the position's status in the system to reflect that it is no longer available for new assignments.
  Reassign Employees: If you need to fill the position, consider reassigning the current occupant to another position or terminating their assignment if applicable.
  Adjust Position Capacity: If the business process allows, you may need to adjust the capacity of the position to allow for additional assignments, but this should be done in accordance with your organization's policies.
  Consult with HR: If you are unsure about how to proceed, consult with your HR department or SAP support team for guidance on managing position occupancy and vacancies.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PPOME (Change Organizational Structure) and PPOSE (Display Organizational Structure) to manage positions effectively.
  Organizational Management: Understanding the organizational structure and how positions are managed within SAP can help prevent similar issues in the future.
  SAP Notes: Check SAP Notes and documentation for any updates or specific configurations related to position management and vacancy handling.
  
  By following these steps, you should be able to resolve the PA402 error and manage your organizational positions effectively.