How To Fix PA271 - Faxing and e-mailing only possible for standard text in SAPscript

SAP Error Message - Details

• Message type: E = Error

• Message class: PA - Recruitment Messages

• Message number: 271

• Message text: Faxing and e-mailing only possible for standard text in SAPscript

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message PA271 - Faxing and e-mailing only possible for standard text in SAPscript ?

  The SAP error message PA271 indicates that faxing and emailing are only possible for standard text in SAPscript. This error typically arises when you attempt to send a document (like a purchase order, invoice, etc.) via fax or email, but the document does not use standard text formats supported by SAPscript.
  Cause:
  
  Non-Standard Text: The document you are trying to send is using a custom text format or a different type of output format (like Smart Forms or Adobe Forms) that is not compatible with the faxing or emailing functionality in SAPscript.
  Output Type Configuration: The output type for the document may not be configured correctly to support fax or email.
  Missing Standard Text: The document may not have a standard text assigned to it, which is required for faxing or emailing.
  
  Solution:
  
  Use Standard Text: Ensure that the document you are trying to send uses standard text. You can create or assign standard texts in transaction SO10 (Standard Texts).
  Check Output Type Configuration:
  
  Go to transaction NACE.
  Select the relevant application area (e.g., V1 for Sales, EF for Financials).
  Check the output type settings to ensure that the output type is configured to allow fax or email.
  Ensure that the correct medium (e.g., 5 for Fax, 1 for Email) is set for the output type.
  
  
  Assign Standard Text to Document: If the document does not have a standard text assigned, you can assign one in the relevant transaction (e.g., when creating a purchase order, you can assign a standard text in the text tab).
  Use SAPscript for Output: If you are using Smart Forms or Adobe Forms, consider switching to SAPscript for the output if faxing or emailing is required.
  Check User Authorizations: Ensure that the user has the necessary authorizations to send faxes or emails from SAP.
  
  Related Information:
  
  SAPscript: A text processing tool in SAP that allows you to create and manage text elements for print layouts.
  Standard Texts: Predefined texts that can be reused in various documents, which can be created and managed in transaction SO10.
  Output Management: The configuration of output types and their settings can be managed in transaction NACE, which is crucial for ensuring that documents can be sent via different media.
  Documentation: Refer to SAP Help documentation for more details on configuring output types and using standard texts.
  
  By following these steps, you should be able to resolve the PA271 error and successfully send documents via fax or email in SAP.