How To Fix P2409 - New record overlaps with record of less than one day

SAP Error Message - Details

• Message type: E = Error

• Message class: P2 - Messages for HR Time Management

• Message number: 409

• Message text: New record overlaps with record of less than one day

What causes this issue?

On one day within the interval of the new record, there
are 2 records lasting less than one day (indicator ':').
It is not possible to enter a further record for this
sort of day in calendar entry.

System Response

How to fix this error?

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message P2409 - New record overlaps with record of less than one day ?

  The SAP error message P2409, which states "New record overlaps with record of less than one day," typically occurs in the context of time management or personnel administration when there is an attempt to create or modify a time record that conflicts with an existing record. This error is common in modules like SAP HR (Human Resources) or SAP Time Management.
  Cause:
  The error arises when:
  
  You are trying to enter a new time record (e.g., absence, attendance, or other time-related entries) that overlaps with an existing record for the same employee.
  The existing record is for a duration of less than one day (e.g., a few hours or a specific time frame) and the new record's time frame intersects with it.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check Existing Records: Review the existing time records for the employee in question. Look for any records that may overlap with the new entry you are trying to create.
  
  
  Adjust Time Entries: If you find overlapping records, you may need to:
  
  Modify the existing record to eliminate the overlap.
  Change the time frame of the new record you are trying to enter to avoid the conflict.
  
  
  
  Delete or Correct Records: If the existing record is incorrect or no longer needed, consider deleting or correcting it.
  
  
  Consult with HR or Time Management Team: If you are unsure about which records to modify or delete, consult with your HR or time management team for guidance.
  
  
  Use Transaction Codes: Utilize relevant transaction codes (like PA30 for maintaining HR master data or CAT2 for time sheet entries) to view and edit time records.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with transaction codes related to time management, such as PA30 (Maintain HR Master Data), PA20 (Display HR Master Data), and CAT2 (Time Sheet).
  Documentation: Refer to SAP documentation or help files for more detailed information on handling time records and understanding the implications of overlapping entries.
  User Roles and Permissions: Ensure that you have the necessary permissions to view and edit time records in the system.
  
  By following these steps, you should be able to resolve the P2409 error and successfully manage time records in SAP.