How To Fix P2375 - Record already deducted (deletion not possible)

SAP Error Message - Details

• Message type: E = Error

• Message class: P2 - Messages for HR Time Management

• Message number: 375

• Message text: Record already deducted (deletion not possible)

What causes this issue?

the time quota records you have selected to delete was already
(partially) deducted in time recording.

System Response

You can not delete this record because data inconsistency would result.
An exception to this is relevant only for quota records deducted in
time evaluation. In this case, the consistency of the deduction is
restored by the corresponding confirmation returned.

How to fix this error?

Delete all of the attendance/absence records to be deducted before
deleting the current time quota record.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message P2375 - Record already deducted (deletion not possible) ?

  The SAP error message P2375, which states "Record already deducted (deletion not possible)," typically occurs in the context of SAP's Project System (PS) or Controlling (CO) modules. This error indicates that an attempt is being made to delete a record that has already been processed or deducted in some way, making it impossible to delete.
  Cause:
  
  Record Already Processed: The record you are trying to delete has already been processed in a way that affects financial reporting or project accounting. For example, if a cost has been allocated or posted against the record, it cannot be deleted.
  Dependencies: There may be dependencies or links to other records that prevent deletion. For instance, if the record is part of a larger transaction or has been referenced in other documents, it cannot be removed.
  Status of the Record: The status of the record may indicate that it is closed or finalized, which would prevent any modifications, including deletion.
  
  Solution:
  
  Check Dependencies: Review the record to see if there are any dependencies or linked documents that need to be addressed before deletion. This may involve reversing or adjusting related transactions.
  Change Status: If applicable, change the status of the record to allow for deletion. This may involve unposting or reversing transactions that have been applied to the record.
  Consult Documentation: Refer to SAP documentation or help resources for specific instructions on how to handle records in your particular module (PS, CO, etc.).
  Use Transaction Codes: Utilize relevant transaction codes (like CJ20N for Project Management or KP06 for Cost Planning) to review and manage the records.
  Contact Support: If you are unable to resolve the issue, consider reaching out to your SAP support team or consulting with an SAP expert for further assistance.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes that may help in managing project records, such as CJ20N (Project Builder), CJ02 (Change Project), or KP06 (Cost Planning).
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. SAP Notes can provide additional context or solutions.
  User Permissions: Ensure that you have the necessary permissions to delete records in the system, as restrictions may also lead to this error.
  Testing in Sandbox: If possible, replicate the issue in a sandbox environment to better understand the cause and test potential solutions without affecting production data.
  
  By following these steps, you should be able to identify the cause of the error and take appropriate action to resolve it.