How To Fix P2331 - Previous day indicator not permitted for personnel no. substitution

SAP Error Message - Details

• Message type: E = Error

• Message class: P2 - Messages for HR Time Management

• Message number: 331

• Message text: Previous day indicator not permitted for personnel no. substitution

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message P2331 - Previous day indicator not permitted for personnel no. substitution ?

  The SAP error message P2331, which states "Previous day indicator not permitted for personnel no. substitution," typically occurs in the context of personnel administration and time management when there is an issue with the configuration of personnel number substitutions in the system.
  Cause:
  The error is usually triggered when:
  
  Personnel Number Substitution Configuration: The system is trying to apply a substitution for a personnel number that is not allowed to have a previous day indicator. This can happen if the substitution is set up incorrectly or if the personnel number does not meet the criteria for the previous day indicator.
  Time Evaluation Settings: The time evaluation settings may not allow for substitutions that reference the previous day, which can lead to this error.
  Date Configuration: The date being processed may not align with the rules set for personnel number substitutions.
  
  Solution:
  To resolve the error, you can take the following steps:
  
  
  Check Substitution Configuration:
  
  Go to the transaction code PE03 (Maintain Substitution) and review the configuration for the personnel number substitution.
  Ensure that the substitution rules are correctly defined and that the previous day indicator is allowed for the relevant personnel numbers.
  
  
  
  Review Time Evaluation Settings:
  
  Check the time evaluation settings in the configuration (transaction code SPRO).
  Navigate to Time Management > Time Evaluation > Define Time Evaluation and ensure that the settings allow for the previous day indicator where necessary.
  
  
  
  Validate Personnel Numbers:
  
  Ensure that the personnel numbers involved in the substitution are valid and that they meet the criteria for the previous day indicator.
  Check if the personnel numbers are active and have the necessary data for the evaluation period.
  
  
  
  Testing:
  
  After making any changes, perform a test run to see if the error persists. You can use transaction PT60 (Time Evaluation) to simulate the time evaluation process.
  
  
  
  Consult Documentation:
  
  Review SAP documentation or notes related to personnel number substitutions and time evaluation for any specific guidelines or updates that may apply to your version of SAP.
  
  
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional guidance.
  SAP Community: Engage with the SAP Community forums to see if other users have encountered similar issues and what solutions they have found.
  Training and Documentation: Ensure that your team is trained on the proper configuration and use of personnel number substitutions to prevent future occurrences of this error.
  
  By following these steps, you should be able to identify the root cause of the error and implement a solution to resolve it.