How To Fix OW004 - The passed file name has more than 70 characters

SAP Error Message - Details

• Message type: E = Error

• Message class: OW - SAP ArchiveLink: Messages for Workflow

• Message number: 004

• Message text: The passed file name has more than 70 characters

What causes this issue?

When storing faxes, file names must not have more than 70 characters.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Please contact your system administrator.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message OW004 - The passed file name has more than 70 characters ?

  The SAP error message OW004 indicates that the file name you are trying to use exceeds the maximum allowed length of 70 characters. This error typically occurs when you are working with file uploads or downloads in SAP, particularly in transactions that involve file handling, such as the use of the GUI_UPLOAD or GUI_DOWNLOAD functions.
  Cause:
  The primary cause of this error is that the file name you are attempting to use exceeds the character limit set by SAP. This can happen if:
  
  The file name is too long due to a naming convention or structure.
  The file path combined with the file name exceeds the limit.
  Special characters or spaces in the file name contribute to the length.
  
  Solution:
  To resolve the OW004 error, you can take the following steps:
  
  
  Shorten the File Name: Ensure that the file name you are using is 70 characters or fewer. This includes the full path if applicable. Rename the file to a shorter version if necessary.
  
  
  Check File Path: If you are specifying a full path, make sure that the total length of the path plus the file name does not exceed the limit. Consider moving the file to a directory with a shorter path.
  
  
  Avoid Special Characters: If your file name contains special characters or spaces, consider removing or replacing them with underscores or other acceptable characters.
  
  
  Use Variables: If you are dynamically generating file names in your code, ensure that the logic used to create the file name does not produce excessively long names.
  
  
  Test with Different Names: If you are unsure about the length, try using a simple, short file name to see if the error persists.
  
  
  Related Information:
  
  SAP Documentation: Refer to the SAP documentation for the specific transaction or function module you are using to understand any additional constraints or requirements regarding file names.
  SAP Notes: Check SAP Notes for any known issues or updates related to file handling and naming conventions.
  Development Guidelines: If you are developing custom programs, adhere to best practices for naming conventions to avoid such issues in the future.
  
  By following these steps, you should be able to resolve the OW004 error and successfully work with file names in SAP.