How To Fix OBW219 - GR/IR Clr. Acct. should have Open Item Mgmt. and Only Local Curr. active

SAP Error Message - Details

• Message type: E = Error

• Message class: OBW - Messages for MM Customizing Wizards

• Message number: 219

• Message text: GR/IR Clr. Acct. should have Open Item Mgmt. and Only Local Curr. active

What causes this issue?

The account number you enter for the Goods receipt/Invoice receipt
Clearing Accounts should have Open Item Management marked and should be
only accounted in local currency. This must be true for all company
codes for which the account number is valid.

System Response

The system lets you continue because it assumes that the rules above
are only violated for unused company codes. But you have to be aware
that Automatic Account Assignment will not work for all your company
codes defined in T001.

How to fix this error?

You don't have to do anything if you are sure that the accounts master
data is set up correctly for all company codes which you are using and
there are other company codes which are unused and where your accounts
master data might be incomplete.
You have to change the account numbers if your account master data is
set up correctly for all the company codes which are defined in the
company code table T001.
If you have the right account number, then you should go to Accounts
Master Data and check the fields for Open Item Management and Only
Local Currency. You must do this for all company codes in which the
account number resides. Otherwise the Automatic Account Assignment
will not work for all your company codes. If you change Master Data,
you have to restart the wizard in order to make the changes effective
for the wizard.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message OBW219 - GR/IR Clr. Acct. should have Open Item Mgmt. and Only Local Curr. active ?

  The SAP error message OBW219 indicates that there is an issue with the configuration of the GR/IR (Goods Receipt/Invoice Receipt) clearing account. Specifically, the error states that the clearing account should have Open Item Management enabled and should only be set to local currency.
  Cause of the Error:
  
  
  Open Item Management: The GR/IR clearing account must be configured to manage open items. This is necessary because the GR/IR account is used to temporarily hold the difference between goods received and invoices received until they are cleared.
  
  
  Currency Settings: The account must be set to use only local currency. This is important for proper accounting and reporting, as the GR/IR account typically deals with local transactions.
  
  
  Solution:
  To resolve the OBW219 error, you need to check and adjust the configuration of the GR/IR clearing account in the SAP system. Here are the steps to do this:
  
  
  Access the Account Configuration:
  
  Go to the transaction code OBY6 (or FS00 for account management).
  Enter the account number of the GR/IR clearing account and the company code.
  
  
  
  Check Open Item Management:
  
  In the account settings, ensure that the "Open Item Management" checkbox is selected. This setting allows the account to track open items, which is essential for GR/IR accounts.
  
  
  
  Check Currency Settings:
  
  Ensure that the account is set to use only local currency. This can usually be found in the "Control Data" section of the account configuration.
  If the account is set to a different currency type (e.g., group currency or foreign currency), change it to local currency.
  
  
  
  Save Changes:
  
  After making the necessary changes, save the configuration.
  
  
  
  Test the Configuration:
  
  After saving, try to perform the transaction that previously resulted in the error to ensure that the issue has been resolved.
  
  
  
  Related Information:
  
  
  Transaction Codes: 
  
  OBY6: Configuration for the chart of accounts.
  FS00: General ledger account master data maintenance.
  
  
  
  Documentation: Refer to SAP Help documentation for detailed information on configuring general ledger accounts and understanding the implications of open item management and currency settings.
  
  
  Consulting with SAP Basis or Functional Team: If you are unsure about making these changes or if the issue persists, it may be beneficial to consult with your SAP Basis or functional team for further assistance.
  
  
  By following these steps, you should be able to resolve the OBW219 error and ensure that your GR/IR clearing account is properly configured.