How To Fix O9523 - Shipment cost document &2 already exists for bulk shipment &1

SAP Error Message - Details

• Message type: E = Error

• Message class: O9 - IS-Oil: TD - Scheduling, loading, delivery confirmation

• Message number: 523

• Message text: Shipment cost document &2 already exists for bulk shipment &1

What causes this issue?

You are trying to do a document quantity assignment, but the shipment
cost document is already created.

System Response

Information message with the details in display mode.

How to fix this error?

Do one of the following:
If the shipment costing is fully transferred, reverse the
posting/transfer and delete the shipment cost document.
If shipment costing is not yet transferred, delete the shipment cost
document.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message O9523 - Shipment cost document &2 already exists for bulk shipment &1 ?

  The SAP error message O9523 indicates that there is an attempt to create a shipment cost document for a bulk shipment that already has an existing cost document. This typically occurs in the context of logistics and transportation management within SAP.
  Cause:
  The error arises when:
  
  A shipment cost document for the specified bulk shipment has already been created.
  There may be an attempt to create a duplicate shipment cost document, which is not allowed in the system.
  The system is designed to prevent the creation of multiple cost documents for the same shipment to maintain data integrity.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check Existing Shipment Cost Document:
  
  Use transaction codes like VI01 (Create Shipment Cost Document) or VI02 (Change Shipment Cost Document) to check if a cost document already exists for the specified bulk shipment.
  If a cost document exists, review it to ensure it is correct and complete.
  
  
  
  Avoid Duplicate Creation:
  
  If you need to make changes to the existing cost document, use the change transaction instead of trying to create a new one.
  If the existing document is incorrect, you may need to reverse or delete it before creating a new one, depending on your business processes and system configuration.
  
  
  
  Consult Documentation:
  
  Review SAP documentation or your organization's internal guidelines regarding shipment cost documents to understand the proper procedures for handling them.
  
  
  
  Check for System Issues:
  
  If you believe that the error is occurring incorrectly (e.g., no cost document exists), check for any system issues or inconsistencies. You may need to consult with your SAP Basis or technical team.
  
  
  
  Contact SAP Support:
  
  If the issue persists and you cannot find a resolution, consider reaching out to SAP support for further assistance. Provide them with the error message details and any relevant transaction data.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as VI01, VI02, VI03 (Display Shipment Cost Document), and VT01N (Create Shipment) for managing shipment costs.
  SAP Notes: Check SAP Notes for any known issues or patches related to shipment cost documents.
  User Roles and Authorizations: Ensure that you have the necessary authorizations to create or modify shipment cost documents in the system.
  
  By following these steps, you should be able to address the O9523 error effectively.