How To Fix O1895 - Exchange assignment is only possible for GI, item & is a GR.

SAP Error Message - Details

• Message type: E = Error

• Message class: O1 - IS-Oil : Message pool exchanges

• Message number: 895

• Message text: Exchange assignment is only possible for GI, item & is a GR.

What causes this issue?

Using the exchange assignment, you assign a delivery item to a purchase
order item. The delivery item has to belong to a goods issue movement
type. You can't carry out the exchange assignment for this item,
because it has a goods receipt movement type.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message O1895 - Exchange assignment is only possible for GI, item & is a GR. ?

  The SAP error message O1895 indicates that there is an issue with the exchange assignment process in the context of goods movements. Specifically, the message states that the exchange assignment is only possible for a Goods Issue (GI) and that the item in question is a Goods Receipt (GR). This typically occurs when you are trying to perform an exchange assignment for a material that is currently in a GR status, which is not allowed.
  Cause:
  
  Incorrect Document Type: The error arises when you attempt to perform an exchange assignment on a Goods Receipt (GR) document instead of a Goods Issue (GI) document.
  Process Misunderstanding: Users may not fully understand the process flow and requirements for exchange assignments, leading to attempts to perform the action in the wrong context.
  
  Solution:
  
  Check Document Type: Ensure that you are working with a Goods Issue (GI) document. If you are trying to exchange a material, you need to initiate the process from a GI perspective.
  Correct Process Flow: Follow the correct process for exchange assignments:
  
  If you need to exchange a material, first perform a Goods Issue for the material you are returning.
  After the GI is processed, you can then proceed with the exchange assignment.
  
  
  Review Transaction Codes: Make sure you are using the correct transaction codes for the actions you are trying to perform. For example, use transaction codes like MB1A for Goods Issue and MB1B for transfer postings.
  Consult Documentation: Refer to SAP documentation or user manuals for detailed steps on how to perform exchange assignments correctly.
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional guidance.
  User Training: Ensure that users involved in inventory management and goods movements are adequately trained on the processes and the implications of different document types.
  System Configuration: If the issue persists, it may be worth checking the system configuration to ensure that the settings for exchange assignments are correctly defined.
  
  By following these steps, you should be able to resolve the O1895 error and successfully perform the necessary exchange assignments in SAP.