How To Fix O1206 - Number range & is external. Enter an exchange number.

SAP Error Message - Details

• Message type: E = Error

• Message class: O1 - IS-Oil : Message pool exchanges

• Message number: 206

• Message text: Number range & is external. Enter an exchange number.

What causes this issue?

The number is not allowed.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Please see the valid exchange number ranges. You can display or
maintain these number ranges with the Exchange Customizing Menu.
Whether it is an internal or external number range depends on the
exchange type. Please see Table TOIA2.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message O1206 - Number range & is external. Enter an exchange number. ?

  The SAP error message O1206 indicates that the number range you are trying to use is defined as an external number range. This means that the system expects you to enter a number manually rather than automatically generating one from the system.
  Cause:
  The error occurs when you attempt to create or process an object (like a document or a record) that requires a number from an external number range, but you have not provided a valid number. External number ranges are typically used when the organization wants to control the numbering of documents manually.
  Solution:
  To resolve this error, you need to enter a valid exchange number manually. Here are the steps you can follow:
  
  
  Identify the Context: Determine where you are encountering the error. This could be during the creation of a document, transaction, or record.
  
  
  Enter a Valid Number: When prompted for the exchange number, enter a valid number that falls within the defined external number range. Make sure that the number you enter does not already exist in the system if the number range is unique.
  
  
  Check Number Range Configuration: If you are unsure about the valid range of numbers, you can check the configuration of the number range in the SAP system:
  
  Go to transaction code SNRO (Number Range Objects).
  Find the relevant number range object and check its settings to see the defined range.
  
  
  
  Consult with Your SAP Administrator: If you do not have the necessary permissions to view or change number range settings, consult with your SAP administrator or the person responsible for SAP configuration in your organization.
  
  
  Documentation: Ensure that you have proper documentation or guidelines on how to use external number ranges in your organization to avoid similar issues in the future.
  
  
  Related Information:
  
  Number Range Management: Understanding how number ranges work in SAP is crucial. External number ranges require manual input, while internal number ranges are automatically generated by the system.
  Transaction Codes: Familiarize yourself with transaction codes related to number range management, such as SNRO (Number Range Objects) and OBA7 (Maintain Number Ranges).
  User Training: If this error is common among users, consider providing training or documentation on how to handle external number ranges effectively.
  
  By following these steps, you should be able to resolve the O1206 error and continue with your transaction in SAP.