How To Fix NI105 - You are deleting "actual" data (see long text)

SAP Error Message - Details

• Message type: E = Error

• Message class: NI - Document index processing

• Message number: 105

• Message text: You are deleting "actual" data (see long text)

What causes this issue?

Version '000' contains the original of the document index. This, or
part of it, will be deleted as a result of running the report.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Check whether you really want to delete the data in version '000', and
check whether the data on the selection screen is correct.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message NI105 - You are deleting "actual" data (see long text) ?

  The SAP error message NI105 indicates that you are attempting to delete "actual" data, which is typically not allowed in SAP systems. This error is often encountered in the context of financial data, such as actual postings in controlling (CO) or financial accounting (FI) modules. The system is designed to protect actual data to maintain the integrity of financial reporting and historical records.
  Cause:
  The primary cause of the NI105 error is that the system is configured to prevent the deletion of actual data. This is a safeguard to ensure that financial records remain intact and that any reporting or analysis based on this data is reliable. Actual data usually refers to data that has been posted and is part of the financial statements.
  Solution:
  To resolve the NI105 error, consider the following approaches:
  
  
  Check Data Type: Ensure that you are not trying to delete actual data. If you need to remove or adjust data, consider using reversal postings or adjustments instead of deletion.
  
  
  Use Correct Transactions: If you need to correct or adjust data, use the appropriate transaction codes (e.g., FB08 for reversing a document in FI, or KB08 for reversing a CO document).
  
  
  Authorization: Ensure that you have the necessary authorizations to perform the action you are attempting. Sometimes, the error may arise due to insufficient permissions.
  
  
  Consult Documentation: Review the long text of the error message for specific guidance related to your situation. This may provide additional context or steps to follow.
  
  
  Configuration Settings: If you believe that there is a legitimate need to delete actual data (which is generally not recommended), consult with your SAP Basis or configuration team. They may need to adjust system settings or provide a different approach to handle your requirement.
  
  
  Consult SAP Notes: Check the SAP Support Portal for any relevant SAP Notes that may address this specific error message or provide additional guidance.
  
  
  Related Information:
  
  Reversal Postings: Instead of deleting actual data, you can create reversal postings to negate the effects of previous entries.
  Data Archiving: If the goal is to manage data volume, consider using data archiving strategies instead of deletion.
  Audit Trails: Remember that maintaining an audit trail is crucial for compliance and financial integrity, so always consider the implications of deleting or altering actual data.
  
  If you continue to face issues or if the situation is complex, it may be beneficial to consult with an SAP expert or your organization's SAP support team for tailored assistance.