How To Fix MV039 - Items with invalid item category not taken into account

SAP Error Message - Details

• Message type: E = Error

• Message class: MV - Messages for Transfer of Partly Open Purchase Orders

• Message number: 039

• Message text: Items with invalid item category not taken into account

What causes this issue?

At least one PO item has been processed for which no language-dependent
identifier for the item category could be found. (Example: in German,
item category '2' has the identifier 'K' for consignment.)

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Check the external representation of the item categories in Customizing
for Purchasing.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message MV039 - Items with invalid item category not taken into account ?

  The SAP error message MV039 ("Items with invalid item category not taken into account") typically occurs during the processing of a sales document, such as a sales order or delivery. This error indicates that one or more items in the document have an item category that is not valid for the current context, which means that the system cannot process these items.
  Causes of MV039
  
  Invalid Item Category: The item category assigned to the line item is not valid for the document type or the sales area.
  Configuration Issues: The item category may not be properly configured in the system, or it may not be assigned to the relevant sales document type.
  Missing Master Data: The material master or customer master data may be incomplete or incorrectly set up, leading to the assignment of an invalid item category.
  Sales Area Issues: The sales area (Sales Organization, Distribution Channel, Division) may not be correctly defined for the item category.
  Document Type Restrictions: Certain item categories may be restricted for specific document types, leading to this error.
  
  Solutions
  
  
  Check Item Category Configuration:
  
  Go to the configuration settings in SAP (Transaction code: SPRO).
  Navigate to Sales and Distribution > Sales > Sales Document > Define Item Categories.
  Ensure that the item category is correctly defined and assigned to the relevant sales document type.
  
  
  
  Review Material and Customer Master Data:
  
  Check the material master (Transaction code: MM03) to ensure that the item is correctly set up and that the item category is valid.
  Verify the customer master data (Transaction code: VD03) to ensure that the customer is set up correctly for the sales area and that the relevant item categories are allowed.
  
  
  
  Check Sales Area Settings:
  
  Ensure that the sales area is correctly defined and that the item category is valid for that sales area.
  You can check the sales area settings in the configuration under Sales and Distribution > Master Data > Business Partners > Customer > Define Sales Area.
  
  
  
  Review Document Type Settings:
  
  Check the document type settings to ensure that the item category is allowed for the specific document type you are working with.
  
  
  
  Test with Different Items:
  
  If possible, try creating a sales document with different items to see if the error persists. This can help identify if the issue is specific to certain items.
  
  
  
  Consult SAP Notes:
  
  Check the SAP Support Portal for any relevant notes or updates that may address this specific error.
  
  
  
  Related Information
  
  
  Transaction Codes:
  
  SPRO: Access to the configuration settings.
  MM03: Display Material Master.
  VD03: Display Customer Master.
  
  
  
  Documentation: Refer to SAP Help documentation for detailed information on item categories and their configuration.
  
  
  Support: If the issue persists after checking the above points, consider reaching out to your SAP support team or consulting with an SAP expert for further assistance.
  
  
  By following these steps, you should be able to identify the cause of the MV039 error and implement the necessary solutions to resolve it.