How To Fix MQ557 - Differences between assets and G/L accounts at the key date

SAP Error Message - Details

• Message type: E = Error

• Message class: MQ - Messages for Euro Changeover Package

• Message number: 557

• Message text: Differences between assets and G/L accounts at the key date

What causes this issue?

At the changeover key date, differences occurred when comparing asset
summary records and G/L accounts.

How to fix this error?

Using program RFEWSBAL, select the accounts for which differences
occurred. To do this, proceed as follows:
Changeover package: Active package
Phase: ANALYZE
Origin of change: AS
<DS:TRAN.EWF1>Proceed</>
Analyze the accounts containing errors using note 104567.
If the document number field contains the entry "W004", this means that
although a difference exists in the balance carried forward, this
difference was charged off at the key date. Following local currency
changeover, the system adjusts the currency differences at the key date
only, but not in the balance carried forward.
If the entry "W004" exists for all affected accounts, the status is set
to warning instead of error. If the correction at the key date
described above proves sufficient, you can continue changing over the
local currency without additional adjustments in the previous year.
However, SAP does recommend that you make corrections in the previous
year in line with note 104567 since this ensures that the balance
carried forward is also reconciled.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message MQ557 - Differences between assets and G/L accounts at the key date ?

  The SAP error message MQ557 indicates that there are discrepancies between the asset values and the corresponding General Ledger (G/L) accounts at a specific key date. This error typically arises during the reconciliation process, particularly when performing year-end closing activities or during the execution of reports that compare asset balances with G/L balances.
  Causes of MQ557
  
  Data Entry Errors: Incorrect postings to asset accounts or G/L accounts can lead to discrepancies.
  Timing Differences: Transactions may have been posted to the asset accounts but not yet reflected in the G/L accounts, or vice versa.
  Configuration Issues: Incorrect configuration in asset accounting or G/L account settings can lead to mismatches.
  Manual Adjustments: Manual journal entries or adjustments made directly to G/L accounts without corresponding adjustments in asset accounting can cause differences.
  Depreciation Issues: Errors in the calculation or posting of depreciation can lead to discrepancies between asset values and G/L accounts.
  
  Solutions to MQ557
  
  
  Reconcile Balances: 
  
  Use transaction codes like AW01N (Asset Explorer) and FS10N (G/L Account Balance Display) to compare balances and identify discrepancies.
  Check for any unposted transactions or pending postings that may affect the balances.
  
  
  
  Review Postings:
  
  Analyze recent postings to both asset accounts and G/L accounts to identify any discrepancies.
  Ensure that all asset transactions (acquisitions, retirements, transfers) have corresponding entries in the G/L.
  
  
  
  Check Configuration:
  
  Review the configuration settings in the Asset Accounting module to ensure that they are correctly set up.
  Verify that the correct G/L accounts are assigned to the asset classes.
  
  
  
  Adjust Manual Entries:
  
  If manual adjustments were made to G/L accounts, ensure that corresponding adjustments are made in the asset accounting module.
  
  
  
  Run Reports:
  
  Use SAP reports such as S_ALR_87011963 (Asset Balances) and S_ALR_87011964 (G/L Account Balances) to identify and analyze discrepancies.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or help notes related to asset accounting and G/L account reconciliation for specific guidance.
  
  
  
  Engage Support:
  
  If the issue persists, consider reaching out to SAP support or your internal SAP team for further assistance.
  
  
  
  Related Information
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as ASKB (Asset Accounting: Reconciliation) and S_ALR_87012082 (Asset History Sheet) for further analysis.
  SAP Notes: Check for any SAP Notes related to MQ557 for additional insights or patches that may address known issues.
  Training: Ensure that users involved in asset accounting and G/L postings are adequately trained to minimize errors.
  
  By following these steps, you should be able to identify and resolve the discrepancies causing the MQ557 error message in SAP.