How To Fix MQ525 - Error when reading line item; document &/&/& has already been archived

SAP Error Message - Details

• Message type: E = Error

• Message class: MQ - Messages for Euro Changeover Package

• Message number: 525

• Message text: Error when reading line item; document &/&/& has already been archived

What causes this issue?

Clearing procedures are adjusted for the local currency changeover. The
corresponding document must be read for one of these clearing
procedures since there is no entry in the update currency/update amount
field (PSWSL/PSWBT) in the index.
Document &V1&/&V2&/&V3& has, however, already been archived.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Reload the document from company code &V1& with document number &V3&
and fiscal year &V2& from the archive and start the program again.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message MQ525 - Error when reading line item; document &/&/& has already been archived ?

  The SAP error message MQ525 indicates that the system is attempting to access a line item from a document that has already been archived. This typically occurs in the context of financial documents, such as invoices or purchase orders, where the data has been moved to an archive for storage and is no longer available in the active database.
  Cause:
  
  Archiving Process: The document in question has been archived as part of the data management process in SAP. Archiving is done to improve system performance and manage data volume.
  Accessing Archived Data: Users or processes may be trying to access the archived document directly, which is not possible without using the appropriate tools or transactions designed for archived data.
  Incorrect Document Reference: There may be a situation where the document reference is incorrect or outdated, leading to attempts to access a non-existent or archived document.
  
  Solution:
  
  Check Document Status: Verify the status of the document in question. You can use transaction codes like SARA (Archive Administration) to check if the document is archived.
  Use Archive Information System: If you need to view the archived document, use the Archive Information System (transaction code SARI) to retrieve the archived data.
  Re-Access the Document: If you need to work with the document, you may need to restore it from the archive if that is a viable option based on your organization's data management policies.
  Consult with IT/Support: If you are unsure about how to proceed or if you need access to archived documents regularly, consult your SAP Basis team or IT support for guidance on best practices for accessing archived data.
  
  Related Information:
  
  Archiving Configuration: Review the archiving configuration in your SAP system to understand which documents are archived and the retention policies in place.
  Transaction Codes:
  
  SARA: For managing archiving objects.
  SARI: For accessing archived data.
  FB03: To view financial documents (if they are not archived).
  
  
  Documentation: Refer to SAP documentation on archiving and data management for more detailed procedures and guidelines.
  
  By following these steps, you should be able to address the MQ525 error and manage your archived documents effectively.