How To Fix MN891 - Document index contains invalid data records (internal error)

SAP Error Message - Details

• Message type: E = Error

• Message class: MN - Message class for subsequent settlement (Purchasing)

• Message number: 891

• Message text: Document index contains invalid data records (internal error)

What causes this issue?

When documents were read during determination of business volume data
for arrangement &V1&, data records for Settlement Management documents
(settlement documents, supplier billing documents) were read that were
missing a document number or item number.

System Response

These data records are ignored, but otherwise the function is performed.
WHAT_TO_DO<(>&<)>
Check processing of data for arrangement &V1&.
INCLUDE ISR_VERWALTUNG OBJECT DOKU ID TX

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message MN891 - Document index contains invalid data records (internal error) ?

  The SAP error message MN891, which states "Document index contains invalid data records (internal error)," typically occurs in the context of document management and indexing within SAP. This error can arise due to various reasons, including data inconsistencies, issues with document indexing, or problems with the underlying database.
  Causes:
  
  Data Inconsistencies: There may be inconsistencies in the document index data, which can lead to invalid records.
  Corrupted Index: The document index may be corrupted or not properly updated, leading to errors when trying to access or process documents.
  Database Issues: Problems with the underlying database, such as corruption or misconfiguration, can also trigger this error.
  Configuration Issues: Incorrect configuration settings in the document management system or related modules can lead to this error.
  Software Bugs: There may be bugs in the SAP software that cause this error under certain conditions.
  
  Solutions:
  
  
  Rebuild the Document Index:
  
  Use transaction code SARA to access the Archive Administration.
  Select the relevant archive object and choose the option to rebuild the index.
  This process can help resolve issues related to corrupted or invalid index records.
  
  
  
  Check for Data Consistency:
  
  Use transaction code SE11 to check the database tables related to document management.
  Run consistency checks to identify and correct any inconsistencies in the data.
  
  
  
  Database Maintenance:
  
  Perform database maintenance tasks, such as reorganization or repair, to ensure the database is functioning correctly.
  Consult your database administrator for assistance with this.
  
  
  
  Review Configuration Settings:
  
  Check the configuration settings for the document management system to ensure they are set up correctly.
  Make any necessary adjustments based on best practices or SAP documentation.
  
  
  
  SAP Notes and Support:
  
  Check the SAP Support Portal for any relevant SAP Notes that address this specific error.
  Apply any recommended patches or updates that may resolve the issue.
  
  
  
  Contact SAP Support:
  
  If the issue persists after trying the above solutions, consider reaching out to SAP Support for further assistance.
  Provide them with detailed information about the error, including any relevant logs or screenshots.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as SARA (Archive Administration), SE11 (Data Dictionary), and SE38 (ABAP Program Execution) for troubleshooting.
  Documentation: Review SAP documentation related to document management and indexing for additional insights and best practices.
  User Forums: Engage with SAP community forums or user groups to see if others have encountered and resolved similar issues.
  
  By following these steps, you should be able to diagnose and resolve the MN891 error in SAP.