How To Fix MN852 - Please enter a valid external data record number

SAP Error Message - Details

• Message type: E = Error

• Message class: MN - Message class for subsequent settlement (Purchasing)

• Message number: 852

• Message text: Please enter a valid external data record number

What causes this issue?

The external data record you entered is not allowed because it does
not lie within the valid range of 1 to &V1&.

How to fix this error?

Please correct your input or terminate the function.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message MN852 - Please enter a valid external data record number ?

  The SAP error message MN852, which states "Please enter a valid external data record number," typically occurs in the context of data processing or data import scenarios, particularly when dealing with external data records in SAP systems. This error indicates that the system is unable to recognize or validate the external data record number you have entered.
  Causes:
  
  Invalid Record Number: The record number you are trying to enter does not exist in the system or is not recognized as valid.
  Data Import Issues: If you are importing data from an external source, the mapping or format of the data may not align with what SAP expects.
  Configuration Issues: There may be configuration settings in the SAP system that are not set up correctly, leading to the inability to recognize the external data record.
  User Input Error: The record number may have been mistyped or incorrectly formatted.
  
  Solutions:
  
  Verify Record Number: Double-check the external data record number you are entering. Ensure that it is correct and exists in the system.
  Check Data Format: If you are importing data, ensure that the data format matches the expected format in SAP. This includes checking for any required fields and data types.
  Review Configuration: Check the configuration settings related to external data records in your SAP system. Ensure that all necessary settings are correctly configured.
  Consult Documentation: Refer to SAP documentation or help resources for specific guidelines on handling external data records.
  Contact Support: If the issue persists, consider reaching out to your SAP support team or consulting with SAP experts for further assistance.
  
  Related Information:
  
  Transaction Codes: Depending on the context in which you encounter this error, specific transaction codes may be relevant (e.g., transaction codes for data import or external data processing).
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. SAP Notes can provide insights into similar issues faced by other users and potential fixes.
  User Forums: Engage with SAP community forums or user groups where similar issues may have been discussed. Other users may have encountered the same error and can provide solutions or workarounds.
  
  By following these steps, you should be able to identify the cause of the MN852 error and implement a solution to resolve it.