How To Fix MN470 - Settlement documents already exist for a condition record

SAP Error Message - Details

• Message type: E = Error

• Message class: MN - Message class for subsequent settlement (Purchasing)

• Message number: 470

• Message text: Settlement documents already exist for a condition record

What causes this issue?

Settlement documents already exist for a condition record.

How to fix this error?

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

System Response

The function you wish to invoke (e.g. deletion of rebate arrangement)
is no longer possible because settlement documents already exist.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message MN470 - Settlement documents already exist for a condition record ?

  The SAP error message MN470 ("Settlement documents already exist for a condition record") typically occurs in the context of pricing and settlement processes in SAP, particularly when dealing with condition records in the pricing procedure. This error indicates that there are already settlement documents associated with the condition record you are trying to modify or delete.
  Cause:
  
  
  Existing Settlement Documents: The primary cause of this error is that there are already settlement documents (like billing documents or invoices) that reference the condition record you are trying to change. This means that the system has already processed transactions that rely on this condition record.
  
  
  Data Integrity: SAP enforces data integrity rules to ensure that changes to condition records do not affect already processed transactions. This is to prevent inconsistencies in financial reporting and pricing.
  
  
  Solution:
  
  
  Check Existing Documents: Before attempting to modify or delete the condition record, check for any existing settlement documents that reference it. You can do this by reviewing the billing documents or invoices in the system.
  
  
  Use Transaction Codes: Use transaction codes like VF03 (Display Billing Document) or VF02 (Change Billing Document) to find any documents that might be linked to the condition record.
  
  
  Consult with Finance/Accounting: If you need to change the condition record, consult with your finance or accounting team to understand the implications and whether it is necessary to proceed with the change.
  
  
  Create New Condition Record: If the existing condition record cannot be modified due to the error, consider creating a new condition record with a different validity period or conditions that meet your requirements.
  
  
  Archiving or Deleting Documents: If appropriate and if you have the necessary authorizations, you may consider archiving or deleting the existing settlement documents. However, this should be done with caution and typically requires approval from relevant stakeholders.
  
  
  SAP Notes and Support: If the issue persists or if you believe it is a system error, check for any relevant SAP Notes or patches that might address this issue. You can search the SAP Support Portal for updates or fixes related to this error message.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as VK11 (Create Condition), VK12 (Change Condition), and VK13 (Display Condition) for managing condition records.
  Documentation: Review SAP documentation related to pricing and condition records to understand the implications of changes and how they affect settlement processes.
  User Roles and Authorizations: Ensure that you have the necessary roles and authorizations to make changes to condition records and settlement documents.
  
  By following these steps, you should be able to address the MN470 error effectively. If you continue to experience issues, consider reaching out to your SAP support team for further assistance.