How To Fix MM705 - Cannot change the purchasing info record; vendor is blocked

SAP Error Message - Details

• Message type: E = Error

• Message class: MM - Messages for material master maintenance and Customizing

• Message number: 705

• Message text: Cannot change the purchasing info record; vendor is blocked

What causes this issue?

You want to display or change a purchasing info record for the vendor.
The master data for the vendor may include personal data and is blocked.

System Response

To protect personal data, the system does not display the purchasing
info record for the vendor and you cannot change the data for this
vendor.

How to fix this error?

If you are sure that you want to display or change the purchasing info
record for the vendor, use transaction
<DS><DS:TRAN.BUP_REQ_UNBLK>BUP_REQ_UNBLK</></> to request unblocking.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message MM705 - Cannot change the purchasing info record; vendor is blocked ?

  The SAP error message MM705 indicates that you are trying to change a purchasing info record, but the vendor associated with that record is blocked. This can happen for various reasons, and understanding the cause and solution can help you resolve the issue effectively.
  Cause:
  
  Vendor Blocked: The vendor is marked as blocked in the vendor master data. This could be due to various reasons, such as non-compliance, payment issues, or other administrative decisions.
  Purchasing Organization Block: The vendor might be blocked specifically for the purchasing organization you are trying to use.
  Status of the Vendor: The vendor may have been flagged for review or has a status that prevents changes to their purchasing info records.
  
  Solution:
  To resolve the MM705 error, you can follow these steps:
  
  
  Check Vendor Status:
  
  Go to the vendor master data (transaction code XK03 or MK03).
  Enter the vendor number and check the status. Look for any indicators that show the vendor is blocked.
  
  
  
  Unblock the Vendor:
  
  If the vendor is blocked, you will need to unblock it. This can be done using transaction code XK02 (or MK02 for purchasing data).
  Navigate to the relevant section (General Data, Company Code Data, or Purchasing Data) and remove the block.
  
  
  
  Check Purchasing Organization:
  
  Ensure that the vendor is not blocked for the specific purchasing organization you are working with. You can check this in the purchasing data section of the vendor master.
  
  
  
  Consult with Relevant Departments:
  
  If you do not have the necessary permissions to unblock the vendor, consult with your procurement or finance department to understand why the vendor is blocked and to get the necessary approvals to unblock them.
  
  
  
  Review Vendor Master Data:
  
  Ensure that all necessary information in the vendor master data is complete and accurate. Sometimes, missing information can lead to blocks.
  
  
  
  Related Information:
  
  
  Transaction Codes:
  
  XK03: Display Vendor
  XK02: Change Vendor
  MK03: Display Purchasing Info Record
  MK02: Change Purchasing Info Record
  
  
  
  User Roles and Permissions: Ensure that you have the appropriate roles and permissions to make changes to vendor master data.
  
  
  Documentation: Refer to SAP documentation or your organization's internal guidelines for managing vendor data and purchasing info records.
  
  
  By following these steps, you should be able to resolve the MM705 error and successfully change the purchasing info record.