How To Fix MM320 - The data for the user department & does not exist in table &

SAP Error Message - Details

• Message type: E = Error

• Message class: MM - Messages for material master maintenance and Customizing

• Message number: 320

• Message text: The data for the user department & does not exist in table &

What causes this issue?

Data has already been created for this material for the user department
&V1&. However, this data has not been created for all the
organizational levels (such as plant level and storage location level)
that you have now specified.
Example
A material has been created at client level for the user department
<LS>Purchasing</> and at plant level for the user department
<LS>Storage</>. If you now display the data at plant level for the user
department <LS>Purchasing</>, this message appears.
In change mode, the fields for data stored at plant level for the user
department <LS>Purchasing</> are not ready for input since the data
must first be created.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message MM320 - The data for the user department & does not exist in table & ?

  The SAP error message MM320 indicates that there is an issue with the user department data in the context of materials management. Specifically, it means that the system cannot find the relevant data for the specified user department in the associated table.
  Cause:
  The error can occur due to several reasons:
  
  Missing Data: The user department specified in the transaction does not have any corresponding entries in the relevant table (often related to purchasing or inventory).
  Incorrect Configuration: The configuration settings for the user department may not be set up correctly in the system.
  Data Deletion: The data for the user department may have been deleted or not yet created.
  Authorization Issues: The user may not have the necessary authorizations to access the data for the specified user department.
  
  Solution:
  To resolve the MM320 error, you can take the following steps:
  
  
  Check User Department Data:
  
  Verify that the user department exists in the relevant table (e.g., T001W for plant data, T024 for purchasing groups).
  Use transaction codes like SE11 (Data Dictionary) to check the table entries.
  
  
  
  Create or Update Data:
  
  If the user department does not exist, you may need to create the necessary entries in the relevant tables.
  If the data is incorrect or incomplete, update it accordingly.
  
  
  
  Review Configuration:
  
  Check the configuration settings for the user department in the customizing settings (transaction SPRO).
  Ensure that all necessary settings for the user department are correctly configured.
  
  
  
  Authorization Check:
  
  Ensure that the user has the appropriate authorizations to access the data for the specified user department.
  You may need to consult with your SAP security team to verify and adjust user roles and permissions.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or help resources for more specific guidance related to the error message and the context in which it occurs.
  
  
  
  Contact Support:
  
  If the issue persists after checking the above points, consider reaching out to your SAP support team or consulting SAP Notes for any known issues related to this error.
  
  
  
  Related Information:
  
  Transaction Codes: SE11 (Data Dictionary), SPRO (Customizing), MM01 (Create Material), MM02 (Change Material), MM03 (Display Material).
  Tables: T001W (Plant Data), T024 (Purchasing Groups), T006 (Units of Measure).
  SAP Notes: Search for relevant SAP Notes in the SAP Support Portal that may address this specific error or provide additional troubleshooting steps.
  
  By following these steps, you should be able to identify and resolve the cause of the MM320 error in your SAP system.