How To Fix MM305 - Sales and distribution documents already exist for the material

SAP Error Message - Details

• Message type: E = Error

• Message class: MM - Messages for material master maintenance and Customizing

• Message number: 305

• Message text: Sales and distribution documents already exist for the material

What causes this issue?

You want to change the batch management requirement indicator, although
sales and distribution documents already exist for the material.

System Response

This can result in problems if subsequent documents are to be created
on the basis of sales and distribution documents of this kind.
<ZH>Example</>
The existence of a delivery can result in problems if a goods issue is
to be posted for it.

How to fix this error?

Check your entry.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message MM305 - Sales and distribution documents already exist for the material ?

  The SAP error message MM305 indicates that there are existing sales and distribution documents related to a material that you are trying to process. This error typically occurs when you attempt to perform certain actions on a material that is already linked to sales documents, such as creating or changing a material master record, or trying to delete a material.
  Cause:
  The error MM305 is triggered when:
  
  There are open sales orders, quotations, or other sales documents that reference the material.
  The material is in use in the sales and distribution module, which prevents changes that could affect those documents.
  The material may be flagged for deletion, but there are still active documents associated with it.
  
  Solution:
  To resolve the MM305 error, you can take the following steps:
  
  
  Check for Existing Sales Documents:
  
  Use transaction codes like VA03 (Display Sales Order) or VA05 (List of Sales Orders) to check if there are any open sales orders or quotations for the material in question.
  If there are existing documents, you may need to complete or delete them before proceeding with changes to the material.
  
  
  
  Review Material Status:
  
  Check the status of the material in the material master record using transaction MM03 (Display Material).
  Ensure that the material is not flagged for deletion in the sales area.
  
  
  
  Delete or Change Sales Documents:
  
  If you find that there are sales documents that can be deleted or modified, you can do so. However, be cautious as this may affect other processes.
  If the documents are no longer needed, you can delete them using the appropriate transaction codes.
  
  
  
  Consult with Stakeholders:
  
  If you are unsure about deleting or modifying sales documents, consult with your sales or logistics team to understand the implications.
  
  
  
  Use Transaction Code MM06:
  
  If you need to mark the material for deletion, you can use transaction MM06 (Change Material) to set the deletion flag, but ensure that there are no active sales documents.
  
  
  
  Check for Customizations:
  
  If your organization has custom developments or enhancements, check with your SAP support team to see if there are any specific rules or processes that might be causing this error.
  
  
  
  Related Information:
  
  Transaction Codes:
  
  MM03: Display Material
  MM06: Change Material
  VA03: Display Sales Order
  VA05: List of Sales Orders
  
  
  SAP Notes: Check SAP Notes for any specific patches or updates related to this error message.
  Documentation: Review SAP documentation for material master data management and sales order processing for best practices.
  
  By following these steps, you should be able to identify the cause of the MM305 error and take appropriate action to resolve it.