How To Fix ML_CAI_MESSAGE040 - User &1 is not authorized to access data for company code(s) &2

ML_CAI_MESSAGE040 - Overview

• Message type: E = Error

• Message class: ML_CAI_MESSAGE -

• Message number: 040

• Message text: User &1 is not authorized to access data for company code(s) &2

What causes this issue?

User ID &v1& used to execute this program doesn't have enough
authorization to display data in listed company code(s) &v2&
However, the user ID may have enough authorization to process data in
the remaining company code(s) that is not listed here.

System Response

Data in for company codes above will not be processed into Cash
Application.

How to fix this error?

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message ML_CAI_MESSAGE040 - User &1 is not authorized to access data for company code(s) &2 ?

  The SAP error message ML_CAI_MESSAGE040 indicates that a user does not have the necessary authorization to access data for specific company codes. This is a common issue in SAP systems where user roles and authorizations are strictly managed to ensure data security and compliance.
  
  Cause:
  The error typically arises due to one of the following reasons:
  
  Missing Authorizations: The user does not have the required authorization objects assigned to their user profile for the specified company codes.
  Role Configuration: The roles assigned to the user may not include access to the relevant company codes.
  Company Code Restrictions: The user may be restricted from accessing certain company codes due to organizational policies or system configurations.
  
  
  Solution:
  To resolve this issue, you can follow these steps:
  
  
  Check User Authorizations:
  
  Use transaction code SU53 immediately after encountering the error. This will show you the last authorization check and help identify which specific authorization object is missing.
  Alternatively, you can use transaction code SU01