How To Fix MEPO864 - Final AA quantity &1 is less than maximum delivery cost quantity &2

SAP Error Message - Details

• Message type: E = Error

• Message class: MEPO - New Purchase Order Dialog

• Message number: 864

• Message text: Final AA quantity &1 is less than maximum delivery cost quantity &2

What causes this issue?

You want to set the <DS:DE.AA_FINAL_IND>final account assignment
indicator</> for an account assignment item. The <DS:DE.AA_FINAL_QTY>
final account assignment quantity</> for this item, which the system has
determined from the purchase order history, is less than the maximum
delivery cost quantity.
When you set the final account assignment indicator for an account
assignment item, the system determines the final account assignment
quantity based on the delivered and invoiced material quantities.
However, it does not include planned delivery costs.
The goods receipts or invoice receipts you have created for delivery
costs are higher than those for the corresponding material items. The
quantity of delivery costs entered therefore exceeds the final account
assignment quantity that the system determined. The system compares the
quantity of delivery costs in goods receipts and invoice receipts, and
sets the higher amount as the maximum delivery cost quantity.

System Response

This message is for your information. You can continue processing.

How to fix this error?

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message MEPO864 - Final AA quantity &1 is less than maximum delivery cost quantity &2 ?

  The SAP error message MEPO864 indicates that there is a discrepancy between the final actual quantity (AA quantity) and the maximum delivery cost quantity in a purchase order or contract. This error typically arises in the context of purchasing and procurement processes, particularly when dealing with conditions related to delivery costs.
  Cause:
  
  Quantity Mismatch: The final actual quantity received or processed is less than the maximum quantity allowed for delivery costs. This can happen if the delivered quantity is less than what was expected or if there are issues with the goods receipt.
  Contract Conditions: The purchase order or contract may have specific conditions related to delivery costs that are not being met due to the quantity delivered.
  Configuration Issues: There may be configuration settings in the system that define how delivery costs are calculated and what the maximum delivery cost quantity should be.
  
  Solution:
  
  Check Delivered Quantity: Verify the quantity that has been delivered against what was expected. If the delivered quantity is indeed less, you may need to adjust the purchase order or contract accordingly.
  Adjust Purchase Order/Contract: If the final actual quantity is correct but the maximum delivery cost quantity is not, you may need to update the purchase order or contract to reflect the correct quantities.
  Review Delivery Cost Conditions: Check the conditions related to delivery costs in the purchase order or contract. Ensure that they are set up correctly and that the maximum delivery cost quantity aligns with the actual quantities being processed.
  Consult with Procurement Team: If you are unsure about the correct quantities or conditions, consult with your procurement or purchasing team to clarify the requirements and make necessary adjustments.
  System Configuration: If the issue persists, it may be necessary to review the system configuration related to purchasing and delivery costs. This may require assistance from an SAP consultant or your IT department.
  
  Related Information:
  
  Transaction Codes: You may need to use transaction codes such as ME23N (Display Purchase Order), ME22N (Change Purchase Order), or ME31K (Create Contract) to review and modify the relevant documents.
  Documentation: Refer to SAP documentation or help files for more detailed information on handling delivery costs and purchase order management.
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional guidance on resolving it.
  
  By following these steps, you should be able to identify the cause of the MEPO864 error and implement a solution to resolve it.