How To Fix ME628 - Enter default data for the items if necessary (Continue with ENTER)

SAP Error Message - Details

• Message type: E = Error

• Message class: ME - Purchasing: General Messages

• Message number: 628

• Message text: Enter default data for the items if necessary (Continue with ENTER)

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

Unfortunately, there isn't any extra information in this error notice.

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Smart SAP Assistant

• What is the cause and solution for SAP error message ME628 - Enter default data for the items if necessary (Continue with ENTER) ?

  The SAP error message ME628 ("Enter default data for the items if necessary (Continue with ENTER)") typically occurs in the context of purchasing documents, such as purchase orders or purchase requisitions, when the system expects certain default data to be filled in for the items being processed.
  Cause:
  
  Missing Default Data: The error usually indicates that the system requires default data for the items in the document, such as material group, account assignment category, or other relevant fields that are not filled in.
  Configuration Issues: There may be configuration settings in the purchasing module that require certain fields to be populated before proceeding.
  User Input: The user may not have entered all the necessary information for the items in the document.
  
  Solution:
  
  
  Enter Required Data: When you encounter this error, you can usually resolve it by entering the required default data for the items. This may include:
  
  Material group
  Account assignment category
  Delivery date
  Quantity
  Price
  Any other mandatory fields as per your organization's configuration.
  
  
  
  Check Configuration: If you are consistently encountering this error, it may be worth checking the configuration settings in the SAP system:
  
  Go to the SPRO transaction and navigate to the purchasing settings to review the default data settings.
  Ensure that the necessary fields are set up correctly in the purchasing document types.
  
  
  
  Use Default Values: If your organization has set up default values for certain fields, ensure that these are correctly configured and that the system is able to pull them in automatically.
  
  
  Consult Documentation: Review any internal documentation or guidelines provided by your organization regarding the creation of purchasing documents to ensure compliance with required fields.
  
  
  Seek Help from IT Support: If you are unable to resolve the issue, consider reaching out to your SAP support team or IT department for assistance. They may be able to provide insights into specific configurations or issues that could be causing the error.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as ME21N (Create Purchase Order), ME51N (Create Purchase Requisition), and ME22N (Change Purchase Order) where this error might occur.
  User Roles and Authorizations: Ensure that you have the necessary authorizations to enter or modify the required fields in the purchasing documents.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message, as SAP frequently updates its software to address bugs and improve functionality.
  
  By following these steps, you should be able to address the ME628 error and proceed with your purchasing document processing in SAP.