How To Fix MC303 - There are more than & records; be more specific

SAP Error Message - Details

• Message type: E = Error

• Message class: MC - Aggregate: views, matchcodes, lock objects

• Message number: 303

• Message text: There are more than & records; be more specific

What causes this issue?

Too many data records fulfill the defined search
condition. The list would therefore be very long and unclear.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Specify your search condition so that fewer data records fulfill the
condition.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message MC303 - There are more than & records; be more specific ?

  The SAP error message MC303 ("There are more than & records; be more specific") typically occurs in the context of the SAP Material Management (MM) or Production Planning (PP) modules when a user attempts to execute a report or transaction that retrieves a large number of records. This error is a safeguard to prevent performance issues that can arise from processing too many records at once.
  Cause:
  The error is triggered when the system identifies that the query or report you are trying to run would return more records than the system is configured to handle in a single request. This is often due to:
  
  Broad Selection Criteria: The selection criteria used in the report or transaction are too broad, resulting in a large dataset.
  Data Volume: The underlying database contains a significant amount of data, and the query does not filter it sufficiently.
  System Configuration: The system may have a limit set for the maximum number of records that can be processed in a single request.
  
  Solution:
  To resolve the MC303 error, you can take the following steps:
  
  
  Refine Selection Criteria: Narrow down your selection criteria to be more specific. For example, if you are filtering by date, material type, or plant, try to add additional filters to reduce the number of records returned.
  
  
  Use Additional Filters: If applicable, use additional fields to filter the data further. This could include specific material numbers, document types, or other relevant parameters.
  
  
  Break Down the Query: If the report or transaction allows, break down the query into smaller parts. For example, run the report for a specific time period or a smaller subset of materials.
  
  
  Check System Settings: If you have the necessary permissions, check the system settings for any limits on the number of records that can be processed. This may require assistance from your SAP Basis or system administrator.
  
  
  Consult Documentation: Review the documentation for the specific transaction or report you are using to see if there are recommended practices for filtering data.
  
  
  Contact Support: If you continue to experience issues, consider reaching out to your SAP support team or consulting SAP Notes for any known issues or patches related to this error.
  
  
  Related Information:
  
  Transaction Codes: The error can occur in various transaction codes related to reporting in MM or PP, such as MC.9 (Inventory Analysis) or MC.1 (Material Consumption).
  Performance Considerations: Always consider the performance implications of running reports that return large datasets. It is generally advisable to limit the amount of data processed in a single request to improve system performance and user experience.
  SAP Notes: Check SAP Notes for any updates or specific fixes related to the MC303 error, as SAP frequently updates its knowledge base with solutions to common issues.
  
  By following these steps, you should be able to resolve the MC303 error and successfully run your report or transaction in SAP.