How To Fix M8514 - Invoice document will be negative

SAP Error Message - Details

• Message type: E = Error

• Message class: M8 - Invoice Verification/Valuation

• Message number: 514

• Message text: Invoice document will be negative

What causes this issue?

When calculating the debit data, the debit amount became negative (&V1&
&V2&).
This may be due to the following:
If you entered an invoice
The total amounts for the items credited is greater than the total
amounts for the items debited, which would lead to a credit memo rather
than an invoice.
If you entered a credit memo
The total amounts for the items debited is greater than the total
amounts for the items credited, which would lead to an invoice.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Check whether you entered an invoice or a credit memo.
If you
entered a credit memo instead of an invoice
entered an invoice instead of a credit memo
enter the invoice/credit memo again.
Check the allocation criteria and make any necessary corrections.
Check that the invoice/credit memo indicator for deliveries and for
returns has been set properly.

Check whether this is a differential invoice or a final invoice in
<DS:GLOS.4C2A1925E72744D1E10000000A421947>Differential Invoicing</>, and
set the differential posting to <LS>As Credit Memo</> or <LS>As Invoice
</> as appropriate.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message M8514 - Invoice document will be negative ?

  The SAP error message M8514 ("Invoice document will be negative") typically occurs in the context of invoice processing in the Materials Management (MM) module. This error indicates that the system is attempting to create an invoice that would result in a negative value, which is not allowed in standard accounting practices.
  Causes:
  
  Negative Quantity or Value: The invoice being processed may have a negative quantity or value, which can happen if there are returns or adjustments that are not properly accounted for.
  Incorrect Purchase Order (PO) Reference: The invoice may be referencing a purchase order that has already been fully invoiced or has been closed.
  Mismatch in Goods Receipt (GR) and Invoice Receipt (IR): If the goods receipt for the items has not been posted correctly or if there is a mismatch between the GR and the invoice, it can lead to this error.
  Credit Memos: If you are trying to post a credit memo without the corresponding debit memo or if the amounts do not match, this error can occur.
  
  Solutions:
  
  Check Invoice Details: Review the invoice details to ensure that the quantities and values are correct. Make sure that you are not trying to post a negative invoice unless it is a credit memo.
  Review Purchase Order: Verify the status of the purchase order. Ensure that it is still open and that there are no discrepancies between the PO and the invoice.
  Goods Receipt Verification: Check the goods receipt associated with the invoice. Ensure that it has been posted correctly and that the quantities match what is being invoiced.
  Use Credit Memos Appropriately: If you are processing a credit memo, ensure that it is being done in the correct context and that it is properly linked to the original invoice.
  Consult with Finance Team: If you are unsure about the accounting implications or if the issue persists, consult with your finance or accounting team for further assistance.
  
  Related Information:
  
  Transaction Codes: You may use transaction codes like MIRO (Invoice Verification) to check the invoice details and MIGO (Goods Movement) to check the goods receipt.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  Documentation: Refer to SAP documentation for invoice processing and error handling in the MM module for more detailed guidance.
  
  By following these steps, you should be able to identify the cause of the error and take appropriate action to resolve it.