How To Fix M8401 - No (suitable) purchase order/item found

SAP Error Message - Details

• Message type: E = Error

• Message class: M8 - Invoice Verification/Valuation

• Message number: 401

• Message text: No (suitable) purchase order/item found

3CAUSE&
No purchase order exists which corresponds to your entry for a quantity
difference posting.

How to fix this error?

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Error message extract from SAP system. Copyright SAP SE.

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• What is the cause and solution for SAP error message M8401 - No (suitable) purchase order/item found ?

  The SAP error message M8401 "No (suitable) purchase order/item found" typically occurs when a user attempts to create a goods receipt or perform a related transaction, but the system cannot find a corresponding purchase order or item that matches the criteria specified in the transaction. Here are some common causes, solutions, and related information for this error:
  Causes:
  
  Incorrect Purchase Order Number: The purchase order number entered may be incorrect or does not exist in the system.
  Item Not Ordered: The item being received may not be part of the purchase order, or the item number may be incorrect.
  Purchase Order Status: The purchase order may be closed, canceled, or not yet released, making it unavailable for goods receipt.
  Document Type Issues: The document type of the purchase order may not match the expected type for the transaction.
  Plant or Storage Location Issues: The plant or storage location specified may not match the details in the purchase order.
  Quantity Issues: The quantity being received may exceed the quantity ordered or may not match the expected quantity.
  
  Solutions:
  
  Verify Purchase Order: Check the purchase order number and ensure it is correct. Use transaction codes like ME23N to display the purchase order and confirm its details.
  Check Item Details: Ensure that the item you are trying to receive is included in the purchase order and that the item number is correct.
  Review Purchase Order Status: Make sure the purchase order is open and has not been closed or canceled. If it is closed, you may need to create a new purchase order.
  Check Document Type: Ensure that the document type of the purchase order is appropriate for the goods receipt you are trying to perform.
  Validate Plant and Storage Location: Confirm that the plant and storage location in the goods receipt match those in the purchase order.
  Adjust Quantity: Ensure that the quantity being received does not exceed the ordered quantity and matches the expected quantity.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as ME23N (Display Purchase Order), MIGO (Goods Movement), and ME21N (Create Purchase Order).
  User Authorizations: Ensure that you have the necessary authorizations to view and process the purchase orders.
  SAP Notes: Check for any relevant SAP Notes or updates that may address specific issues related to this error message.
  Consult Documentation: Refer to SAP documentation or user manuals for detailed guidance on handling purchase orders and goods receipts.
  
  If the issue persists after checking the above points, it may be beneficial to consult with your SAP support team or system administrator for further assistance.