How To Fix M8225 - Evaluated receipt settlement is active for purchase order & &

SAP Error Message - Details

• Message type: E = Error

• Message class: M8 - Invoice Verification/Valuation

• Message number: 225

• Message text: Evaluated receipt settlement is active for purchase order & &

What causes this issue?

You are trying to enter an invoice for purchase order &V1& &V2&.
Evaluated receipt settlement (ERS) has been defined for this purchase
order.
INCLUDE MM_IV_MELDUNGEN OBJECT DOKU ID TX

System Response

How to fix this error?

Check whether you have entered the correct purchase order number.
If the purchase order number is wrong:
If you have received this message in the multiple selection screen,
choose <LS>New entry</> and correct the purchase order number.
If you have received this message on the supplier screen, choose
<LS>Cancel</>. The initial screen reappears.
If the purchase order number is correct:
You can enter the invoice manually, even though ERS has been defined.
Remember, however, that no evaluated receipt settlement can take place
for those items for which an invoice has been entered manually. If you
wish to enter an invoice manually, acknowledge the message by pressing
enter. If not, cancel the transaction and return the invoice to the
supplier
If you are cancelling an invoice, check the document number entered and
correct it if necessary. If the document number is correct, display the
document and check whether it was posted manually or in the evaluated
receipt settlement run.
If the document was posted manually
If you cancel the document, the quantity to be invoiced can be posted by
ERS.
Example: A goods receipt is posted for a purchase order for which ERS
was defined. By mistake, you posted an invoice manually for this. You
cancel the invoice and the purchase order will automatically be
suggested by the system in the next ERS run.
If the document was posted automatically by ERS
If you cancel a document posted automatically, the item cannot be
invoiced using ERS a second time. You have to enter a second invoice
manually.
Example: In a purchase order for which ERS was defined the order price
was entered as 1.50 instead of 2.00. The invoice created automatically
for 100 pieces amounts to 150, based as it is on the wrong order price.
The supplier then complains. You then cancel the invoice and the
purchasing department corrects the price in the purchase order. Although
the goods receipt still has to be settled, the purchase order will not
appear on the list of orders to be settled in the next ERS run. The
invoice for 200 has to be entered manually.
You should therefore check whether you can post a subsequent debit for
the difference of 50 instead of cancelling the first invoice.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message M8225 - Evaluated receipt settlement is active for purchase order & & ?

  The SAP error message M8225 indicates that "Evaluated Receipt Settlement (ERS) is active for purchase order & &." This message typically arises when there is an attempt to perform an action on a purchase order (PO) that is set up for Evaluated Receipt Settlement, but the system encounters an issue.
  Cause:
  
  ERS Activation: The purchase order is configured for Evaluated Receipt Settlement, which means that the system is set to automatically settle the invoice based on the goods receipt.
  Incompatible Actions: Certain actions, such as trying to create a manual invoice or making changes to the PO that are not compatible with ERS, can trigger this error.
  Missing Configuration: There may be missing or incorrect configuration settings related to ERS in the system.
  Document Status: The status of the purchase order or related documents may not allow for the action you are trying to perform.
  
  Solution:
  
  Check PO Configuration: Review the purchase order settings to confirm that ERS is indeed activated. You can do this by checking the PO in the SAP system.
  Review ERS Settings: Ensure that the ERS settings in the system are correctly configured. This includes checking the relevant configuration in the SAP IMG (Implementation Guide) under Materials Management.
  Use Correct Process: If you need to process an invoice for a PO with ERS, ensure you are following the correct process for ERS, which typically involves receiving goods and allowing the system to automatically create the invoice.
  Change PO Status: If necessary, you may need to change the status of the PO or related documents to allow for the action you are trying to perform.
  Consult Documentation: Refer to SAP documentation or help resources for more detailed guidance on ERS and the specific error message.
  
  Related Information:
  
  Evaluated Receipt Settlement (ERS): ERS is a process in SAP that allows for automatic invoice creation based on goods receipts, reducing the need for manual invoice processing.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as ME21N (Create Purchase Order), ME22N (Change Purchase Order), and ME23N (Display Purchase Order) to manage POs effectively.
  SAP Notes: Check SAP Notes for any known issues or updates related to ERS and the specific error message M8225.
  
  If the issue persists after following these steps, it may be beneficial to consult with your SAP support team or a technical consultant for further assistance.