How To Fix M8109 - Tax code & from PO & & replaced by &

SAP Error Message - Details

• Message type: E = Error

• Message class: M8 - Invoice Verification/Valuation

• Message number: 109

• Message text: Tax code & from PO & & replaced by &

What causes this issue?

In purchase order item &V2& &V3&, the purchasing department has entered
the tax code &V1&. But in this invoice you are using tax code &V4&.

System Response

The system will replace tax code &V1& in the purchase order with tax
code &V4&.

How to fix this error?

Check this data. Note that tax postings may already have been made on
the basis of the tax code in the purchase order at goods receipt.
If necessary, change the tax code in the invoice (by overwriting the tax
code in the supplier item).

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message M8109 - Tax code & from PO & & replaced by & ?

  The SAP error message M8109 typically indicates an issue related to tax codes in the context of a Purchase Order (PO). The message suggests that the tax code specified in the PO has been replaced by another tax code, which can occur due to various reasons, such as changes in tax regulations, incorrect tax code assignment, or configuration issues in the SAP system.
  Cause:
  
  Tax Code Changes: The tax code used in the PO may have been changed or replaced in the system due to updates in tax regulations or business requirements.
  Configuration Issues: There may be a misconfiguration in the tax code settings in the SAP system, leading to the system not recognizing the tax code used in the PO.
  Master Data Issues: The vendor or material master data may have incorrect or outdated tax code information.
  Document Type Settings: The document type settings for the PO may not be aligned with the tax code requirements.
  
  Solution:
  
  
  Check Tax Code Configuration: Verify the configuration of the tax codes in the SAP system. Ensure that the tax code used in the PO is valid and active.
  
  Transaction Code: OBYZ (for tax code configuration)
  
  
  
  Review Purchase Order: Open the Purchase Order in question and check the tax code field. If the tax code is incorrect, update it to the correct one.
  
  Transaction Code: ME23N (to display PO)
  
  
  
  Update Master Data: Ensure that the vendor and material master records have the correct tax codes assigned.
  
  Transaction Code: XK03 (for vendor master)
  Transaction Code: MM03 (for material master)
  
  
  
  Consult with Finance Team: If the tax code has been replaced due to regulatory changes, consult with the finance or tax compliance team to understand the new tax code and its implications.
  
  
  Check Document Type Settings: Ensure that the document type settings for the PO are correctly configured to allow the use of the specified tax code.
  
  
  SAP Notes and Support: If the issue persists, check for any relevant SAP Notes or patches that may address this specific error. You can search the SAP Support Portal for updates.
  
  
  Related Information:
  
  SAP Documentation: Refer to SAP Help documentation for detailed information on tax code configuration and management.
  Transaction Codes: Familiarize yourself with relevant transaction codes for managing tax codes, purchase orders, and master data.
  User Roles: Ensure that you have the necessary authorizations to make changes to tax codes, purchase orders, and master data.
  
  If the problem continues after following these steps, it may be beneficial to engage with your SAP support team or a consultant who specializes in SAP finance and controlling (FICO) for further assistance.