How To Fix M8028 - Down payments exist for this purchase order

SAP Error Message - Details

• Message type: E = Error

• Message class: M8 - Invoice Verification/Valuation

• Message number: 028

• Message text: Down payments exist for this purchase order

CAUSE&
Financial accounting has made down-payments for the purchase order to
which the invoice refers.

System Response

The payment program automatically offsets the down-payments against the
payments to be made.

How to fix this error?

If you want to explicitly allocate a down-payment to an invoice, you
must make a manual transfer posting. To do this, choose the function
<LS>Invoice verification</> --> <LS>Environment</>
--> <LS>Clear down payments</>.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message M8028 - Down payments exist for this purchase order ?

  The SAP error message M8028 "Down payments exist for this purchase order" typically occurs when you attempt to perform an action on a purchase order (PO) that has associated down payments. This error is common in scenarios where you are trying to close or delete a purchase order that has already had down payments made against it.
  Cause:
  The primary cause of this error is that the purchase order has one or more down payments recorded in the system. SAP requires that all financial obligations related to a purchase order be settled before certain actions can be taken, such as closing or deleting the order.
  Solution:
  To resolve this error, you can follow these steps:
  
  
  Check Down Payments: Review the purchase order to identify any down payments that have been made. You can do this by navigating to the purchase order in SAP and checking the down payment information.
  
  
  Clear Down Payments: If you need to proceed with the action you were attempting (like closing the PO), you may need to clear or settle the down payments. This can involve:
  
  Making a final invoice that includes the down payment.
  Adjusting the down payment if necessary.
  If the down payment is no longer needed, you may need to reverse it.
  
  
  
  Use Transaction Codes: You can use transaction codes such as:
  
  F-54: To clear down payments.
  MIRO: To post an invoice against the purchase order, which can include the down payment.
  
  
  
  Consult with Finance: If you are unsure about how to handle the down payments or if they should be reversed, consult with your finance or accounting department for guidance.
  
  
  Documentation: Ensure that all actions taken are well documented for audit purposes and to maintain a clear record of the financial transactions related to the purchase order.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes in SAP that deal with purchase orders and down payments, such as ME23N (Display Purchase Order), ME22N (Change Purchase Order), and FBL1N (Vendor Line Item Display).
  SAP Notes: Check SAP Notes for any specific patches or updates related to this error message, as there may be known issues or additional guidance provided by SAP.
  User Roles: Ensure that you have the appropriate permissions to view and modify purchase orders and down payments in SAP.
  
  By following these steps, you should be able to resolve the M8028 error and proceed with your intended actions on the purchase order.