How To Fix M7165 - Purchasing info record not found in purchasing organization &

SAP Error Message - Details

• Message type: E = Error

• Message class: M7 - Inventory Management and Physical Inventory

• Message number: 165

• Message text: Purchasing info record not found in purchasing organization &

What causes this issue?

In the case of a consignment or pipeline movement, the price is adopted
from the info record. However, the system was unable to determine a
consignment info record or pipeline info record for the material and
vendor in purchasing organization &V1&.

How to fix this error?

INCLUDE NA_EINGABE_PRUEFEN LANGUAGE EN
Check whether:
The info record exists in purchasing organization &V1&.
The validity period of the info record covers the posting date. Problems
can arise, for example, if the info record is valid as of the creation
date and a goods movement is subsequently posted to the previous month.

A standard purchasing organization has been assigned to the plant in
Customizing for the enterprise structure.

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

<DS:TRAN.ME13>Display Purchasing Info Record</>

If the info record was created for a different purchasing organization,
you have two options:
Have the consignment or pipeline info record created in the purchasing
organization that is assigned to the plant.
Ask your system administrator to check whether the plant is assigned to
the correct purchasing organization.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message M7165 - Purchasing info record not found in purchasing organization & ?

  The SAP error message M7165 indicates that a purchasing info record could not be found for a specific purchasing organization and material. This error typically occurs when you are trying to create or process a purchase order, and the system cannot locate the necessary purchasing info record that links the vendor to the material in the specified purchasing organization.
  Causes of Error M7165
  
  
  Missing Info Record: The most common cause is that there is no purchasing info record created for the combination of the vendor, material, and purchasing organization.
  
  
  Incorrect Data Entry: There may be a typo or incorrect entry in the vendor, material, or purchasing organization fields.
  
  
  Data Deletion: The purchasing info record may have been deleted or marked for deletion.
  
  
  Incorrect Configuration: The purchasing organization may not be correctly configured to access the info records.
  
  
  Material Type Restrictions: The material type may not allow for the creation of purchasing info records.
  
  
  Solutions to Error M7165
  
  
  Create a Purchasing Info Record:
  
  Go to the transaction code ME11 (Create Purchasing Info Record).
  Enter the vendor, material, and purchasing organization.
  Fill in the necessary details and save the record.
  
  
  
  Check Existing Info Records:
  
  Use transaction code ME13 (Display Purchasing Info Record) to check if an info record exists for the vendor and material combination.
  If it exists, ensure that it is not marked for deletion.
  
  
  
  Verify Data Entry:
  
  Double-check the entries for vendor, material, and purchasing organization in your purchase order or transaction to ensure they are correct.
  
  
  
  Review Configuration:
  
  Ensure that the purchasing organization is correctly set up in the system and has the necessary authorizations to access the info records.
  
  
  
  Check Material Type:
  
  Verify that the material type allows for the creation of purchasing info records. You can check this in the material master data.
  
  
  
  Consult with Your SAP Administrator:
  
  If you are unable to resolve the issue, consult with your SAP administrator or support team for further assistance.
  
  
  
  Related Information
  
  
  Transaction Codes:
  
  ME11: Create Purchasing Info Record
  ME12: Change Purchasing Info Record
  ME13: Display Purchasing Info Record
  ME21N: Create Purchase Order
  
  
  
  SAP Notes: Check SAP Notes for any known issues or patches related to purchasing info records.
  
  
  Documentation: Refer to SAP Help documentation for detailed information on purchasing info records and their configuration.
  
  
  By following these steps, you should be able to resolve the M7165 error and successfully create or process your purchase order.