How To Fix M5364 - Only the first 2000 values displayed

SAP Error Message - Details

• Message type: E = Error

• Message class: M5 - LIS: Standard Analyses (Inventory Controlling Doc. Analysis)

• Message number: 364

• Message text: Only the first 2000 values displayed

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message M5364 - Only the first 2000 values displayed ?

  The SAP error message M5364, which states "Only the first 2000 values displayed," typically occurs when a query or report in SAP is attempting to display a list of values that exceeds the system's limit for display. This is common in scenarios where a large number of records or values are being processed, such as in selection screens, reports, or data retrieval operations.
  Cause:
  
  Exceeding Display Limit: The primary cause of this error is that the system is designed to limit the number of displayed values to 2000 for performance reasons. When a query or selection results in more than 2000 values, the system truncates the output.
  Large Data Sets: Queries that involve large datasets, such as extensive material lists, customer lists, or other large tables, can trigger this message.
  Inefficient Queries: Sometimes, the way a query is structured can lead to retrieving an excessive number of records unnecessarily.
  
  Solution:
  
  Refine Your Query: Modify the selection criteria to narrow down the results. This can include adding filters or conditions to limit the number of records returned.
  Use Pagination: If applicable, implement pagination in your report or query to handle large datasets in smaller chunks.
  Check for Unnecessary Joins: Review the query for any unnecessary joins or conditions that may be inflating the number of results.
  Use Selection Options: Utilize selection options to limit the data being retrieved. For example, if you are querying materials, consider filtering by material type, status, or other relevant attributes.
  Export Data: If you need to work with all the data, consider exporting the results to a file (like Excel) where you can handle larger datasets more effectively.
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any specific patches or updates related to this error message. Sometimes, SAP provides updates that can change how limits are handled.
  Performance Considerations: Always consider the performance implications of retrieving large datasets. Limiting the number of records not only helps avoid this error but also improves the overall performance of the system.
  User Training: Ensure that users are trained on how to effectively use selection screens and filters to avoid running into this issue frequently.
  
  If the problem persists after trying these solutions, it may be beneficial to consult with your SAP Basis or technical team for further investigation and assistance.