How To Fix L3631 - No records found in database to match selection criteria

SAP Error Message - Details

• Message type: E = Error

• Message class: L3 -

• Message number: 631

• Message text: No records found in database to match selection criteria

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message L3631 - No records found in database to match selection criteria ?

  The SAP error message L3631: No records found in database to match selection criteria typically occurs when a user attempts to execute a transaction or report that retrieves data from the database, but the specified selection criteria do not match any existing records. This can happen in various modules, particularly in logistics and inventory management.
  Causes:
  
  Incorrect Selection Criteria: The most common cause is that the selection criteria entered (such as material number, plant, storage location, etc.) do not correspond to any records in the database.
  Data Not Yet Created: The data you are trying to access may not have been created yet. For example, if you are looking for stock in a storage location, there may not be any stock available.
  Data Deletion: Records may have been deleted or archived, leading to the absence of data that matches the criteria.
  Authorization Issues: Sometimes, the user may not have the necessary authorizations to view certain records, which can lead to the appearance of no records being found.
  Incorrect Filters: Filters applied in the selection screen may be too restrictive, leading to no results being returned.
  
  Solutions:
  
  Check Selection Criteria: Review the selection criteria you have entered. Ensure that they are correct and that you are using the right values (e.g., correct material number, plant code, etc.).
  Broaden Search Parameters: If possible, try to broaden your search parameters. For example, remove some filters or use wildcards to see if any records exist.
  Verify Data Existence: Check if the data you are looking for has been created. You can do this by navigating to the relevant transaction or table directly.
  Check Authorizations: Ensure that you have the necessary authorizations to view the data. If you suspect an authorization issue, contact your SAP security team.
  Consult with Colleagues: If you are unsure about the data or selection criteria, consult with colleagues or your supervisor who may have more context or experience with the specific transaction.
  Review System Logs: If the issue persists, check system logs or error logs for any additional information that might help diagnose the problem.
  
  Related Information:
  
  Transaction Codes: Depending on the context, you may be using various transaction codes (e.g., MB52 for stock overview, ME2N for purchase orders, etc.).
  SAP Notes: Check SAP Notes for any known issues or patches related to the specific transaction or module you are working with.
  Documentation: Refer to SAP documentation or help files for guidance on the specific transaction and its expected behavior.
  
  If the problem continues after trying these solutions, it may be beneficial to reach out to your SAP support team for further assistance.