How To Fix L3618 - Selection by item with purchase order number

SAP Error Message - Details

• Message type: E = Error

• Message class: L3 -

• Message number: 618

• Message text: Selection by item with purchase order number

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message L3618 - Selection by item with purchase order number ?

  The SAP error message L3618, which states "Selection by item with purchase order number," typically occurs in the context of inventory management or logistics when there is an issue with the selection criteria used for processing a purchase order. This error can arise in various scenarios, such as during goods receipt, inventory transfers, or when trying to display or process purchase order items.
  Cause:
  
  
  Incorrect Selection Criteria: The error often indicates that the system is unable to find the specified item in the purchase order based on the selection criteria provided. This could be due to:
  
  The purchase order number being incorrect or not existing in the system.
  The item number not being associated with the specified purchase order.
  The item being in a status that does not allow it to be processed (e.g., already delivered, canceled, etc.).
  
  
  
  Data Inconsistencies: There may be inconsistencies in the data, such as missing or incorrect entries in the purchase order or related documents.
  
  
  Authorization Issues: Sometimes, the user may not have the necessary permissions to view or process the purchase order or its items.
  
  
  Solution:
  
  
  Verify Purchase Order Number: Check the purchase order number you are using to ensure it is correct and exists in the system. You can do this by using transaction codes like ME23N (Display Purchase Order) to confirm the details.
  
  
  Check Item Status: Ensure that the item you are trying to select is still valid and has not been canceled or fully delivered. You can check the status of the item in the purchase order.
  
  
  Review Selection Criteria: If you are using a report or transaction that allows for item selection, ensure that the criteria you are using (such as item number, quantity, etc.) are correct and match the data in the purchase order.
  
  
  Authorization Check: Ensure that you have the necessary authorizations to access and process the purchase order. If you suspect an authorization issue, contact your SAP security administrator.
  
  
  Consult Documentation: If the issue persists, refer to SAP documentation or help resources for further guidance on the specific transaction or process you are working with.
  
  
  Contact Support: If none of the above solutions resolve the issue, consider reaching out to your SAP support team or consulting with SAP support for further assistance.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as ME23N (Display Purchase Order), ME22N (Change Purchase Order), and MIGO (Goods Movement) for managing purchase orders and related processes.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. SAP Notes can provide specific fixes or workarounds for known problems.
  User Forums: Engage with SAP community forums or user groups where similar issues may have been discussed, and solutions shared.
  
  By following these steps, you should be able to identify the cause of the L3618 error and implement a suitable solution.