How To Fix KX035 - More than one record exists for same logical key

SAP Error Message - Details

• Message type: E = Error

• Message class: KX - EC-EIS/EC-BP: Data basis, data collection

• Message number: 035

• Message text: More than one record exists for same logical key

What causes this issue?

Several data records were found under one and the same characteristic
combination. This situation is not supposed to occur.

System Response

Only one record is allowed to be editd per characteristic combination.

How to fix this error?

Please identify the record number of the various data records
(with SE16) and delete data records where necessary so that each
characteristic combination has one data record (including the fixed
characteristic part).

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message KX035 - More than one record exists for same logical key ?

  The SAP error message KX035 ("More than one record exists for same logical key") typically occurs in the context of SAP Controlling (CO) when there are duplicate entries in a database table that should have unique keys. This can happen in various scenarios, such as when trying to post a transaction, create a report, or perform a data upload.
  Cause:
  
  
  Duplicate Records: The primary cause of this error is the existence of multiple records in a table that share the same logical key. This could be due to:
  
  Incorrect data entry or data migration processes that did not enforce uniqueness.
  System errors or bugs that led to the creation of duplicate entries.
  Manual adjustments or imports that inadvertently created duplicates.
  
  
  
  Configuration Issues: Sometimes, the configuration of the system or the way certain transactions are set up can lead to situations where duplicates are allowed or not properly handled.
  
  
  Solution:
  
  
  Identify Duplicates: 
  
  Use transaction codes like SE16 or SE11 to access the relevant database table and identify the duplicate entries. You can run a query to find records with the same logical key.
  For example, if the error is related to a specific cost center or internal order, check the relevant tables (e.g., COSS, COSP).
  
  
  
  Remove or Correct Duplicates:
  
  Once identified, you can either delete the duplicate records or correct them to ensure that only one record exists for each logical key.
  If you are unsure about deleting records, consult with your SAP Basis or functional team to ensure that you do not remove critical data.
  
  
  
  Data Validation: 
  
  Implement data validation checks during data entry or migration processes to prevent duplicates from being created in the future.
  Review and adjust any data import programs or scripts to ensure they handle duplicates appropriately.
  
  
  
  Consult Documentation: 
  
  Check SAP Notes and documentation for any known issues or patches related to this error. Sometimes, SAP releases updates that address specific bugs or issues.
  
  
  
  Testing: 
  
  After making corrections, perform thorough testing to ensure that the issue is resolved and that no new duplicates are created.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as SE16 (Data Browser), SE11 (Data Dictionary), and others that can help you analyze and manage data.
  SAP Notes: Search for SAP Notes related to error KX035 in the SAP Support Portal for additional insights or specific fixes.
  User Roles: Ensure that users have the appropriate roles and authorizations to manage data effectively, as improper access can lead to data integrity issues.
  
  If the problem persists after following these steps, it may be necessary to engage SAP support for further assistance.