How To Fix KX028 - Data record will be deleted on posting

SAP Error Message - Details

• Message type: E = Error

• Message class: KX - EC-EIS/EC-BP: Data basis, data collection

• Message number: 028

• Message text: Data record will be deleted on posting

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message KX028 - Data record will be deleted on posting ?

  The SAP error message KX028 ("Data record will be deleted on posting") typically occurs in the context of controlling (CO) when you are trying to post a transaction that involves cost centers, internal orders, or other CO-related objects. This message indicates that the system has identified that the data record you are trying to post will be deleted due to certain conditions not being met.
  Causes:
  
  Missing Master Data: The cost center, internal order, or other related master data may not exist or may have been flagged for deletion.
  Invalid Status: The object you are trying to post to may be in a status that does not allow postings (e.g., closed or archived).
  Period Closing: The posting period may be closed, preventing any further postings to that period.
  Configuration Issues: There may be configuration settings in the controlling module that are causing the data record to be flagged for deletion.
  
  Solutions:
  
  Check Master Data: Verify that the cost center, internal order, or other relevant master data exists and is active. If it has been flagged for deletion, you may need to reactivate it or create a new record.
  Review Object Status: Ensure that the object you are trying to post to is in an appropriate status for posting. If it is closed, you may need to reopen it or create a new object.
  Open Posting Period: Check the posting period settings in your controlling area. If the period is closed, you may need to open it for posting or post to a different period.
  Consult Configuration: Review the configuration settings in the controlling module to ensure that there are no settings that would cause the data record to be deleted upon posting.
  Error Logs: Check the error logs or messages for additional details that may provide more context on why the record is being flagged for deletion.
  
  Related Information:
  
  Transaction Codes: You may use transaction codes like KS01 (Create Cost Center), KO01 (Create Internal Order), or KSB1 (Display Actual Line Items) to check the status of the relevant objects.
  SAP Notes: Look for SAP Notes related to error KX028 for any specific patches or updates that may address this issue.
  Documentation: Refer to SAP documentation for controlling (CO) for more detailed information on how postings work and the implications of master data status.
  
  If the issue persists after checking these areas, it may be beneficial to consult with your SAP support team or a functional consultant who specializes in the controlling module.