How To Fix KW027 - Not all records you selected are displayed

SAP Error Message - Details

• Message type: E = Error

• Message class: KW - CO-ABC Activity-Based Costing

• Message number: 027

• Message text: Not all records you selected are displayed

What causes this issue?

You do not have the authorization to display all the selected records.

System Response

You cannot display objects for which you have no authorization.

How to fix this error?

Check your authorization or correct your entry.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message KW027 - Not all records you selected are displayed ?

  The SAP error message KW027 ("Not all records you selected are displayed") typically occurs in the context of reporting or data retrieval within SAP systems, particularly when using transaction codes related to cost center accounting, internal orders, or similar modules. This message indicates that the system has not been able to display all the records that meet the selection criteria specified by the user.
  Causes:
  
  Data Volume: The selection criteria may return a large volume of data, and the system may limit the number of records displayed for performance reasons.
  User Authorizations: The user may not have the necessary authorizations to view all the records that meet the selection criteria.
  Selection Criteria: The filters or selection criteria applied may be too broad or incorrectly set, leading to unexpected results.
  System Settings: There may be system settings or parameters that limit the number of records displayed in reports or transactions.
  Technical Issues: There could be underlying technical issues, such as database performance problems or issues with the report itself.
  
  Solutions:
  
  Adjust Selection Criteria: Refine the selection criteria to narrow down the results. This can help in retrieving a manageable number of records.
  Check Authorizations: Ensure that the user has the necessary authorizations to view all relevant records. This may involve checking roles and permissions in the SAP system.
  Review System Settings: Consult with your SAP Basis or system administrator to check if there are any settings that limit the number of records displayed and adjust them if necessary.
  Use Pagination: If the report supports pagination, use it to navigate through the records in smaller batches.
  Consult Documentation: Refer to SAP documentation or help resources for specific transaction codes or reports to understand any limitations or settings that may apply.
  Contact Support: If the issue persists, consider reaching out to your SAP support team or consulting SAP Notes for any known issues or patches related to this error.
  
  Related Information:
  
  Transaction Codes: The error may occur in various transaction codes, such as KSB1 (Cost Centers: Actual Line Items), KOB1 (Orders: Actual Line Items), etc.
  SAP Notes: Check SAP Notes for any specific fixes or updates related to the KW027 error message.
  Performance Considerations: Large datasets can impact performance; consider optimizing queries or using summary reports when possible.
  
  By following these steps, you should be able to address the KW027 error and retrieve the necessary records in your SAP system.