How To Fix KT361 - Change to "All currencies" indicator is not permitted

SAP Error Message - Details

• Message type: E = Error

• Message class: KT - RK Message Table Maintenance

• Message number: 361

• Message text: Change to "All currencies" indicator is not permitted

What causes this issue?

You want to change the <ZH>All currencies</> indicator in controlling
area &V1&. This is not permitted, because controlling area &V1& already
contains transaction data.

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Object number: &V2&
Fiscal year: &V3&
Table: &V4&
The check was terminated once the first data record was found. Data may
exist in other fiscal years, other tables, and for other CO objects
belonging to this controlling area.

System Response

How to fix this error?

Procedure for System Administrators

INCLUDE 'CO_OM_ALLEW' OBJECT DOKU ID TX LANGUAGE EN

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message KT361 - Change to "All currencies" indicator is not permitted ?

  The SAP error message KT361, which states "Change to 'All currencies' indicator is not permitted," typically occurs in the context of controlling (CO) module settings, particularly when dealing with cost centers, internal orders, or other controlling objects. This error indicates that there is an attempt to change the currency settings of a controlling object to "All currencies," which is not allowed under certain conditions.
  Cause:
  
  
  Existing Transactions: The controlling object (e.g., cost center, internal order) may already have transactions recorded in a specific currency. Changing the currency setting to "All currencies" is not permitted because it could lead to inconsistencies in financial reporting and data integrity.
  
  
  Configuration Settings: The system configuration may restrict changes to the currency settings once certain transactions have been posted.
  
  
  Authorization Issues: The user may not have the necessary authorizations to make changes to the currency settings.
  
  
  Solution:
  
  
  Check Existing Transactions: Review the transactions associated with the controlling object. If there are existing postings, you will need to consider whether to reverse or adjust these transactions before changing the currency settings.
  
  
  Consult with Finance Team: Engage with your finance or controlling team to understand the implications of changing the currency settings. They may have specific procedures or policies in place.
  
  
  Use Alternative Currencies: If you need to work with multiple currencies, consider using alternative currency settings that do not involve changing to "All currencies." This may involve setting up additional currency types or using parallel currencies.
  
  
  Authorization Review: Ensure that you have the necessary authorizations to make changes to the controlling object. If not, contact your SAP security administrator.
  
  
  SAP Notes and Documentation: Check for any relevant SAP Notes or documentation that may provide additional insights or updates regarding this error message. SAP frequently updates its knowledge base with solutions to common issues.
  
  
  System Configuration: If you believe that the configuration should allow for this change, you may need to consult with your SAP Basis or configuration team to review the settings in the system.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as KS01 (Create Cost Center), KS02 (Change Cost Center), and KSB1 (Cost Centers: Actual Line Items) to navigate through the controlling module effectively.
  SAP Help Portal: Utilize the SAP Help Portal for detailed documentation on controlling objects and currency settings.
  User Forums: Engage with SAP community forums or user groups where similar issues may have been discussed, and solutions shared.
  
  By following these steps, you should be able to address the KT361 error and understand the implications of changing currency settings in SAP.