How To Fix KS042 - Change range must cover complete existence period

SAP Error Message - Details

• Message type: E = Error

• Message class: KS - RK-S Master Data Maintenance

• Message number: 042

• Message text: Change range must cover complete existence period

What causes this issue?

Field &V1& to be changed must be unique for the entire interval. You
selected a change interval which does not include the entire period.
Any change in the field would result in an inconsistency.

System Response

The SAP System rejects the entry.

How to fix this error?

Select a suitable change interval with the function "Analysis period".

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message KS042 - Change range must cover complete existence period ?

  The SAP error message KS042 ("Change range must cover complete existence period") typically occurs in the context of cost center accounting or internal orders when you are trying to make changes to a master data record (like a cost center or internal order) that does not cover the entire existence period of that record.
  Cause:
  This error arises when the validity period (change range) you are trying to set for a cost center or internal order does not encompass the entire period during which the cost center or internal order is active. For example, if a cost center was created with a validity period from January 1, 2020, to December 31, 2025, and you attempt to change it only for the year 2021, SAP will throw this error because the change does not cover the entire existence period of the cost center.
  Solution:
  To resolve this error, you need to ensure that the change range you are trying to set covers the entire existence period of the master data record. Here are the steps you can take:
  
  
  Check the Existence Period: Verify the existence period of the cost center or internal order you are trying to change. You can do this by navigating to the relevant transaction (e.g., KS03 for cost centers) and checking the validity dates.
  
  
  Adjust the Change Range: When making changes, ensure that the validity dates you are entering cover the entire period of existence. For example, if the cost center exists from January 1, 2020, to December 31, 2025, your change range should also reflect this entire period.
  
  
  Use the Correct Transaction: Make sure you are using the appropriate transaction for the changes you want to make. For example, if you are trying to change a cost center, use KS02 (Change Cost Center) instead of KS03 (Display Cost Center).
  
  
  Consult Documentation: If you are unsure about the validity periods or how to make the changes, refer to SAP documentation or consult with your SAP support team for guidance.
  
  
  Related Information:
  
  
  Transaction Codes: 
  
  KS01: Create Cost Center
  KS02: Change Cost Center
  KS03: Display Cost Center
  KO01: Create Internal Order
  KO02: Change Internal Order
  KO03: Display Internal Order
  
  
  
  SAP Notes: Check for any relevant SAP Notes that might address specific issues or provide additional guidance related to this error message.
  
  
  User Authorization: Ensure that you have the necessary authorizations to make changes to the cost center or internal order.
  
  
  By following these steps, you should be able to resolve the KS042 error and successfully make the necessary changes to your cost center or internal order in SAP.