How To Fix KQ295 - Maintain the cost elements for the down payments in the RA version

SAP Error Message - Details

• Message type: E = Error

• Message class: KQ - Error Messages for Customizing Product Costing

• Message number: 295

• Message text: Maintain the cost elements for the down payments in the RA version

What causes this issue?

In the valuation method, you specified that down payments are to be
taken into account. In the associated results analysis version,
however, the cost elements for the reduction in the revenue in excess
of billings by down payments are not maintained, or the cost element
for the down payment surplus is not maintained.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Go into maintenance of the results analysis version and enter either a
cost element for the reduction in the revenue in excess of billings by
down payments or a cost element for the down payment surplus. If
apportionment of the cost elements is not turned on in the results
analysis version, maintain the technical results analysis cost element.
If apportionment of cost elements in the results analysis version is
turned on, maintain the cost elements explicity.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message KQ295 - Maintain the cost elements for the down payments in the RA version ?

  The SAP error message KQ295, which states "Maintain the cost elements for the down payments in the RA version," typically occurs in the context of Revenue Accounting (RA) when there is a missing configuration related to cost elements for down payments.
  Cause:
  This error usually arises when the system is unable to find the necessary cost elements associated with down payments in the Revenue Accounting (RA) version you are working with. This can happen due to:
  
  Missing Configuration: The cost elements for down payments have not been defined in the RA version.
  Incorrect Settings: The settings for the RA version may not be properly configured to handle down payments.
  Version Issues: The RA version being used may not be set up to manage down payments correctly.
  
  Solution:
  To resolve the KQ295 error, you need to maintain the cost elements for down payments in the relevant RA version. Here are the steps to do this:
  
  
  Access the Configuration:
  
  Go to the SAP Easy Access screen.
  Navigate to the configuration path for Revenue Accounting. This is usually found under SPRO (SAP Project Reference Object) > Financial Accounting > Revenue Accounting and Reporting.
  
  
  
  Maintain Cost Elements:
  
  Look for the option to maintain cost elements for the RA version.
  Ensure that you have defined the necessary cost elements for down payments. This typically involves specifying the cost element accounts that will be used for down payments in the RA version.
  
  
  
  Check RA Version Settings:
  
  Verify that the RA version is correctly set up to handle down payments. This may involve checking other related settings in the configuration.
  
  
  
  Testing:
  
  After making the necessary changes, test the process that was causing the error to ensure that it has been resolved.
  
  
  
  Documentation:
  
  Document the changes made for future reference and to assist other users who may encounter similar issues.
  
  
  
  Related Information:
  
  Transaction Codes: You may need to use transaction codes like OBYC (for account determination) or SPRO (for configuration) to access the necessary settings.
  SAP Notes: Check for any relevant SAP Notes that may provide additional guidance or updates related to this error.
  User Roles: Ensure that you have the appropriate authorizations to make changes in the configuration settings.
  
  If the issue persists after following these steps, it may be beneficial to consult with your SAP support team or refer to SAP documentation for further troubleshooting.