How To Fix KM742 - The new period of validity must overlap with the old one

SAP Error Message - Details

• Message type: E = Error

• Message class: KM - Error messages for Profit Center Accounting

• Message number: 742

• Message text: The new period of validity must overlap with the old one

What causes this issue?

You are trying to change the period of validity, of a profit center or
cost center for example. The period of validity which you want to apply
from now on does not overlap with the previous one.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Change the period of validity, so that the new period of validity
overlaps with the previous one every time it is changed.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message KM742 - The new period of validity must overlap with the old one ?

  The SAP error message KM742, which states "The new period of validity must overlap with the old one," typically occurs in the context of managing master data, such as cost centers, internal orders, or other objects that have validity periods defined in the system. This error indicates that the new validity period you are trying to set does not overlap with the existing validity period of the object.
  Cause:
  
  Non-Overlapping Dates: The new validity period you are trying to enter does not intersect with the existing validity period. For example, if the existing period is from January 1, 2023, to December 31, 2023, and you are trying to set a new period from January 1, 2024, to December 31, 2024, this will trigger the error.
  Incorrect Date Entry: There may be a mistake in the dates you are entering, such as a typo or incorrect format.
  System Configuration: The system may be configured to require overlapping periods for certain types of data entries.
  
  Solution:
  
  Adjust the New Validity Period: Modify the new validity period so that it overlaps with the existing one. For example, if the existing period is from January 1, 2023, to December 31, 2023, you could set the new period from December 1, 2023, to November 30, 2024.
  Check Existing Validity Period: Review the existing validity period of the object to ensure you understand the current settings before making changes.
  Consult Documentation: If you are unsure about the rules governing validity periods in your specific SAP module, consult the relevant SAP documentation or help resources.
  Seek Help from SAP Support: If you continue to experience issues, consider reaching out to your SAP support team or consulting SAP Notes for any known issues or additional guidance.
  
  Related Information:
  
  Transaction Codes: Depending on the context, you may be using transaction codes like KS01 (Create Cost Center), KO01 (Create Internal Order), etc.
  SAP Notes: Check SAP Notes for any specific fixes or updates related to this error message.
  User Authorization: Ensure that you have the necessary authorizations to make changes to the validity periods in the system.
  Training and Documentation: Familiarize yourself with the relevant training materials or documentation related to the specific SAP module you are working with, as this can provide insights into managing validity periods effectively.
  
  By ensuring that the new validity period overlaps with the existing one, you should be able to resolve the KM742 error.