How To Fix KM692 - Balance sheet accounts should be copied for the entire year if possible

SAP Error Message - Details

• Message type: E = Error

• Message class: KM - Error messages for Profit Center Accounting

• Message number: 692

• Message text: Balance sheet accounts should be copied for the entire year if possible

What causes this issue?

Balance sheet account balances are posted as deltas in the database and
aggregated over periods for display in planning or reporting.
Consequently, you should always copy the values for the entire fiscal
year (for periods 001 to &V2& in controlling area &V3&).
If you specify period &V1& as the upper limit, only the delta values
from periods 001 to &V1& will be copied.
Note that this usually only makes sense if no delta records exist yet
for the subsequent periods. In that case, all the subsequent periods
will automatically have the same value as period &V1&!
If delta records already exist for the subsequent periods, the balance
for those periods is the balance of period &V1& plus the existing delta
value.

How to fix this error?

If desired, change the "To" value to period &V2&.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message KM692 - Balance sheet accounts should be copied for the entire year if possible ?

  The SAP error message KM692, which states "Balance sheet accounts should be copied for the entire year if possible," typically occurs during the process of copying or transferring financial data, particularly in the context of year-end closing or when performing a financial statement version setup.
  Cause:
  This error usually arises when the system detects that balance sheet accounts are not being copied for the entire fiscal year. This can happen due to several reasons:
  
  Incomplete Data: The balance sheet accounts may not have been set up correctly for the entire year, or there may be missing entries for certain periods.
  Configuration Issues: The financial statement version or the settings in the financial accounting module may not be configured to allow for the copying of balance sheet accounts across the entire year.
  Period Restrictions: There may be restrictions or settings that limit the copying of data to specific periods rather than the entire year.
  
  Solution:
  To resolve the KM692 error, you can take the following steps:
  
  
  Check Financial Statement Version:
  
  Ensure that the financial statement version is correctly configured to include all balance sheet accounts for the entire year.
  Go to the transaction code OB58 to review and adjust the financial statement version settings.
  
  
  
  Review Account Settings:
  
  Verify that all relevant balance sheet accounts are set up correctly in the chart of accounts and that they have entries for all periods of the fiscal year.
  Use transaction code FS00 to check the account master data.
  
  
  
  Adjust Copying Settings:
  
  If you are using a specific transaction to copy data (e.g., F.01 for financial statements), ensure that the settings allow for the copying of data for the entire year.
  Check the parameters and options selected during the copying process.
  
  
  
  Consult Documentation:
  
  Review SAP documentation or help resources for specific guidance on handling balance sheet accounts and financial statement versions.
  
  
  
  Run Year-End Closing Procedures:
  
  If applicable, ensure that all year-end closing procedures have been completed successfully, as incomplete closing can lead to issues with balance sheet account data.
  
  
  
  Seek Support:
  
  If the issue persists, consider reaching out to your SAP support team or consulting with an SAP expert who can provide more tailored assistance based on your specific configuration and setup.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as OB58 (Financial Statement Versions), FS00 (G/L Account Master Record), and F.01 (Financial Statements).
  SAP Notes: Check for any SAP Notes related to this error message, as they may provide additional insights or patches that can resolve the issue.
  Documentation: Review SAP Help Portal for detailed documentation on financial accounting and reporting processes.
  
  By following these steps, you should be able to address the KM692 error and ensure that balance sheet accounts are correctly copied for the entire fiscal year.